Employment Opportunities


Adjunct Instructor of Data Analytics

Ave Maria University

Position Announcement:

Adjunct Instructor of Data Analytics

Ave Maria University is seeking a part-time adjunct instructor of Data Analytics to teach one course per semester in person beginning with Descriptive Analytics in the Fall of 2021.

Requirements: 

The successful candidate will have an advanced degree in a related field, current professional experience in data analytics (including Python, SQL, machine learning, Tableau, and/or similar), successful teaching experience, and an ability to contribute to our Catholic mission.

APPLICATION INSTRUCTIONS:

Applicants should submit a cover letter that specifies teaching competencies, curriculum vitae, and a short statement relating the University’s Catholic mission to their philosophy of teaching as expressed in Ex Corde Ecclesiae to the link below. Candidates should also arrange for three letters of recommendation to be submitted in support of their application upon request. Incomplete applications missing any components, especially the Ex Corde Ecclesiae statement, will not be considered.

Electronic applications to the University’s Talent Management site are required.

Copy and paste the below URL to your web browser to register within the AMU Talent Application Site and upload the above requested application materials:

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=70cb71c1-96f8-4956-8cce-ce625b0b2943&ccId=19000101_000001&jobId=403833&source=CC2&lang=en_US

 

Have all requested documents ready to upload at once, as the system does not allow a second log in to submit additional documents.

Questions should be directed to Dr. Gabriel Martinez, Chair of the Department of Economics via email:  Gabriel.Martinez@avemaria.edu.

If you need assistance with submitting your materials, please contact H.R. via:  Kathy.Phelps@avemaria.edu.

Review of applications will begin immediately and continue until the position is filled. The position is subject to final administrative approval.

Ave Maria University is a Catholic, liberal arts institution of higher learning dedicated to the formation of joyful, intentional disciples of Jesus Christ through Word and Sacrament, scholarship and service.

Ave Maria University does not discriminate in employment opportunities, practices or the terms and conditions of employment based on race, color, sex, national origin, age, disability, or any other characteristic protected by federal, state or local law.

Adjunct Nursing Faculty and Clinical Instructors

Ave Maria University

Job Posting

Adjunct Nursing Faculty and Clinical Instructors

 

Ave Maria University seeks applicants for a  part-time adjunct faculty position and clinical instructors to join our B.S.N. Program team. Qualified candidates will possess an active Florida RN license and recent experience teaching in an ASN or four-year BSN program. A Master of Science in Nursing is required; a Doctorate in Nursing is preferred. Applicants with experience teaching Fundamentals, Health Assessment, Medical Surgical Nursing, Pathophysiology, Pharmacology, OB and Pediatrics are preferred.

 

TO APPLY:

Applicants should register within the Ave Maria University’s online talent management site listed below and upload their cover letter, curriculum vitae, three letters of reference or a list of references with their contact information, and a statement relating the University’s Catholic mission as expressed in Ex Corde Ecclesiae to their philosophy of teaching addressed to: Dr. Kim Shmina, Program Director, Nursing, Ave Maria University, 5050 Ave Maria Blvd., Ave Maria, FL 34142.

 

Electronic applications through the talent module are required. Please click or copy and paste this link to your browser to register, upload your application materials, and apply online:

 

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=70cb71c1-96f8-4956-8cce-ce625b0b2943&ccId=19000101_000001&jobId=349739&source=CC3&lang=en_US

 

If the letters of recommendation need to be sent separately, please have them emailed to our Director of Human Resources at: Kathy.Phelps@avemaria.eduOpens in New Window and she will upload them to your online application materials.

Review of applications is currently underway and will continue until the positions are filled.

Ave Maria University does not discriminate in employment opportunities, practices or the terms and conditions of employment based on race, color, sex, national origin, age, disability, or any other characteristic protected by federal, state or local law.

Adjunct Professor of Chemistry

Adjunct Professor of Chemistry

The Department of Chemistry and Physics at Ave Maria University invites applications for a part-time faculty position as an Adjunct Professor of Chemistry or Biochemistry.

All specializations of chemistry, biochemistry, or chemical engineering are encouraged to apply. Bachelor’s degree, Master’s degree or Ph.D. or doctoral equivalent in chemistry, biochemistry, or chemical engineering is required. The successful applicant will have the ability to teach introductory chemistry courses and labs. The Department of Chemistry and Physics offers undergraduate degrees of biochemistry, chemistry, and physics.

APPLICATION INSTRUCTIONS:

Applicants should submit a letter of application, curriculum vitae, unofficial copies of undergraduate and graduate school transcripts, and a statement relating the University’s Catholic mission as expressed in Ex Corde Ecclesiae to their philosophy of teaching. Candidates should arrange for three letters of recommendation to be submitted in support of their application upon request.

Electronic application materials should be uploaded at:

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=70cb71c1-96f8-4956-8cce-ce625b0b2943&ccId=19000101_000001&jobId=359815&source=CC2&lang=en_US

Click on the link under the position, the Apply Tab, First Time User? – Register Now tab, and once registered you can upload your application materials.

Please address your cover letter to Ave Maria University Chemistry Faculty Search Committee, and attach that with all the above requested application materials.

(Have all of these items ready to upload at once, as you will not be able to log in and submit additional materials.)

If you need assistance with submitting application materials, please contact Kathy.Phelps@avemaria.edu.

Review of applications will begin immediately and continue until the position is filled.

Ave Maria University is an Equal Opportunity Employer.

Ave Maria University is a Catholic, liberal arts institution of higher learning dedicated to the formation of joyful, intentional disciples of Jesus Christ through Word and Sacrament, scholarship and service.

Adjunct Professor of Physics

Adjunct Professor of Physics

The Department of Chemistry and Physics at Ave Maria University invites applications for an Adjunct Professor of Physics.

The Department of Chemistry and Physics offers undergraduate degrees in biochemistry, chemistry, and physics. Candidates with the capacity to teach undergraduate physics courses is mandatory (including mechanics, materials, electricity & magnetism, etc.). Post-graduate experience teaching physics is desired for the role, and familiarity with experiential teaching through laboratories is expected. A master’s degree in physics, engineering or applied math or related discipline is required, but a doctorate is preferable.

Application Instructions:

Applicants should submit a letter of application, curriculum vitae, unofficial copies of undergraduate and graduate school transcripts, and a statement relating the University’s Catholic mission as expressed in Ex Corde Ecclesiae to their philosophy of teaching. Candidates should arrange for three letters of recommendation to be submitted in support of their application upon request.

Electronic applications are required and should be entered at:

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=70cb71c1-96f8-4956-8cce-ce625b0b2943&ccId=19000101_000001&jobId=359816&source=CC2&lang=en_US

Click on the link under the position, the Apply Tab, First Time User? – Register Now tab, and once registered you can upload the above requested application materials.

Please address your cover letter to Ave Maria University Physics Faculty Search Committee, and attach that with all the above requested application materials.    Be sure to have all documents ready to upload with initial application, as you are not able to access your application and upload additional documents later.

If you need assistance with submitting application materials, please contact the H.R. Director at Kathy.Phelps@avemaria.edu.

Review of applications will begin immediately and continue until the position is filled.

Ave Maria University is an Equal Opportunity Employer.

Ave Maria University is a Catholic, liberal arts institution of higher learning dedicated to the formation of joyful, intentional disciples of Jesus Christ through Word and Sacrament, scholarship and service.

Assistant Professor of Biochemistry

Ave Maria University

Assistant Professor of Biochemistry

The Department of Chemistry and Physics at Ave Maria University invites applications for a full-time Assistant Professor of Biochemistry position beginning in the Fall of 2021.  A Ph. D. or doctoral equivalent in Chemistry or Biochemistry is preferred, although candidates that are ABD will also be considered. The successful applicant will primarily be expected to teach upper-division courses in Biochemistry and introductory courses in Chemistry and may also teach introductory Biology or Cell and Molecular Biology courses as needed in conjunction with the Department of Biology. Successful candidates will demonstrate excellence in teaching and scholarship and are expected to engage in an active research program involving undergraduate students.

Applicants should submit a letter of application, curriculum vitae, a research summary including how that research would involve student participation, unofficial copies of undergraduate and graduate school transcripts, and a statement relating the University’s Catholic mission as expressed in Ex Corde Ecclesiae (http://w2.vatican.va/content/john-paul-ii/en/apost_constitutions/documents/hf_jp-ii_apc_15081990_ex-corde-ecclesiae.html) to their philosophy of teaching.  Candidates should arrange for three letters of recommendation to be submitted in support of their application upon request. Incomplete applications missing any components, especially the Ex Corde Ecclesiae statement, will not be considered. 

Questions should be directed to Dr. Stephen Thong, Assistant Professor and Chair, Department of Chemistry and Physics, stephen.thong@avemaria.edu. Review of applications will begin immediately and continue until the position is filled. Ave Maria University is an Equal Opportunity Employer.  Ave Maria University provides an excellent benefit package to full time faculty and staff.  Ave Maria University is a Catholic, liberal arts institution of higher learning dedicated to the formation of joyful, intentional disciples of Jesus Christ through Word and Sacrament, scholarship and service.

TO APPLY: Online applications are required at AMU’s Talent Management portal.  Have all requested application materials prepared and ready to upload at initial log in.

Only candidates with authorization to reside and work in the United States will be considered.

Admissions Counselor

Ave Maria University

ADMISSIONS DEPARTMENT

Job Announcement

Position:  Ave Maria University (AMU) is seeking a highly motivated, sales-oriented candidate for the position of Admissions Counselor.  Reporting to the Director of Admissions, this position is responsible for meeting aggressive enrollment goals. Work includes reviewing student applications, interfacing with prospective students and families, communicating the areas of distinction for attending AMU, and enrolling students that are mission-minded, meet our academic criteria, and involved in other campus communities (athlete, band, campus ministry, households). 

Title: Admissions Counselor

Reports to: Director of Admissions

Status: Full-time

Location: Ave Maria, FL

Department: Enrollment/Admissions

Qualifications:

  • Bachelor’s degree from an accredited institution.
  • Minimum 2-3 years recent part-time or full-time work experience; progressive increases in responsibility preferred; experience in admissions work or in higher education preferred.
  • Strong people and communications skills required, sales experience or customer service experience preferred.
  • Strong computer skills: Word, Excel, Outlook and ability to learn and work with the university’s other software tools and CRM of TargetX and PowerCampus.

Job Summary and responsibilities:

  • Meeting pre-determined application, accepted, deposit and enrollment goals for the assigned caseload of prospective students.
  • Effectively disseminating information to a variety of audiences including prospective students, parents and school officials through presentations, or in one-to-one counseling sessions.
  • Assisting in planning and implementation of on-campus recruitment events.
  • Communicating to prospective students and parents through varied media at appropriate times throughout the recruitment cycle.
  • Participating in application review processes.

Knowledge and Skill Requirements:

  • Effective communication skills, both verbal and written.
  • Works well in a team environment; positive attitude a must.
  • Creative problem-solver with attention to detail.
  • Desire to help and teach others.
  • Customer service approach to dealing with students, parents and fellow staff and faculty.
  • Professional demeanor and ability to interact with students and internal staff and faculty.
  • Strong writing, presentation, and analytical skills.
  • Knowledge of admissions information system or CMR software, strong Microsoft Excel, Word, PowerPoint skills.
  • Some evening and weekend hours are required. Driving may be required. Minimal travel may be required.

TO APPLY:  Please copy and paste the URL below to your web browser to be directed to the online talent site; register, complete the online application, and attach your resume, cover letter addressed to the attention of Director of Human Resources, and reference letters or contact information for three references:

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=70cb71c1-96f8-4956-8cce-ce625b0b2943&ccId=19000101_000001&jobId=401314&source=CC2&lang=en_US

Ave Maria University provides an excellent benefit package to full time faculty and staff.

Ave Maria University is dedicated to the formation of joyful, intentional disciples of Jesus Christ through Word and Sacrament, scholarship and service.

Ave Maria University does not discriminate in employment opportunities, practices or the terms and conditions of employment based on race, color, sex, national origin, age, disability, or any other characteristic protected by federal, state or local law.

Assistant Women's Basketball Coach

Ave Maria University

Job Posting

Assistant Women’s Basketball Coach

Ave Maria University is seeking applications for the position of Assistant Women’s Basketball Coach.

Title: Assistant Women’s Basketball Coach  Employee Class: Full-Time
Department: Athletics FLSA Status: Exempt
Reports To: Head Women’s Basketball Coach
PRIMARY PURPOSE
The Assistant Women’s Basketball Coach will assist the Head Coach in teaching, training, and developing the skills of the student athletes in the sport of basketball while integrating the Catholic faith through mentorship and virtue development.  Additional duties include assisting with daily operations, recruiting, player development, academic monitoring, and game preparation, while supporting Ave Maria’s mission and values.
ESSENTIAL DUTIES AND RESPONSIBILITIES 
1. Assist the Head Coach with all on-court preparation including practices and game strategies, and assist with teaching and training the student athletes in the sport of basketball while integrating the Catholic faith.  Reinforce the AMU mission and ideals of devotion to service by being a positive role model in the spiritual, character, and athletic development and monitoring of the women’s basketball team players.
2. The assistant coach is responsible to assist with organizing and participating in the recruitment of all student-athletes from first contact to school admittance, and attending tournaments and high school matches.  Additional recruiting responsibilities include the preparation of recruiting letters and contacts, and overseeing and planning campus visits.
3. Generate scouting reports on opposing teams.
4. Oversee student assistant responsibilities.
5. Organize and monitor our student athlete’s academic progress.
6. Set up volunteer & faith based outreach in the community.
7. Assist monitoring women’s basketball budget while planning road trips and meals.
8. Participate in management and operations of camps and showcases.
9. Ensure setup of practice and film equipment is in place. Oversee organization of storage facilities and basketball equipment.
INCIDENTAL DUTIES:  The above statements describe the general nature and level of work performed in this job.     This is not an exhaustive list of all duties, and additional responsibilities may be assigned.
EDUCATION: A Bachelor’s degree is required
EXPERIENCE: Previous experience (1+ years) of basketball coaching and/or competitive playing experience in a higher education setting is preferred.
KNOWLEDGE, SKILLS AND ABILITIES: Organization, time management, ability to work independently, strong management skills, ability to work on multiple tasks simultaneously, willingness to serve and connect with the students, detail-orientated, flexible, must be able to work nights and weekends. A background in coaching and or playing basketball.
MISSION:  Ave Maria University is a Catholic, liberal arts institution of higher learning that is dedicated to the formation of joyful, intentional disciples of Jesus Christ through Word and Sacrament, scholarship and service.

Candidates must show a demonstrated knowledge of and strong commitment to the mission of the university and the teachings of the Catholic Church.  The assistant coach is responsible for supporting the university in the formation of student-athletes in the intellectual and moral virtues of the Catholic faith.

PHYSICAL SKILLS AND ABILITIES: Must be physically capable of performing athletic tasks related to coaching college athletics with the ability to stand, walk and manipulate (lift, carry, move) light to medium weights of 10 – 70 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a computer and auditory skills to speak with and listen to the student athletes.
WORKING CONDITIONS: Must be able to work most nights, weekends, and some holidays. Must be willing to travel.

Application Instructions:

We require electronic application to our online talent management site.  You must have all three of the required documents ready before you begin the online application, as the site does not permit additional log ins and uploads.  Please upload the following documents to be considered for the position:   

  1. Attach your Letter of interest addressed to the attention of: Head Women’s Basketball Coach, explaining how you would support the University in the formation of student-athletes in the intellectual and moral virtues of the Catholic faith.
  2. Attach your current resume
  3. Attach a list of 3 references with their contact information

 

 Have your requested application materials ready and then complete the application and upload your documents by clicking on this URL:

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=70cb71c1-96f8-4956-8cce-ce625b0b2943&ccId=19000101_000001&jobId=405668&source=CC2&lang=en_US

 

Ave Maria University provides an excellent benefit program for full time faculty and staff.

Ave Maria University does not discriminate in employment opportunities, practices or the terms and conditions of employment based on race, color, sex, national origin, age, disability, or any other characteristic protected by federal, state or local law.

Assistant Women's Volleyball Coach

Ave Maria University

Asst Women’s Volleyball Coach

FULLREG
Professional

AVE MARIA, FL, US

Ave Maria University

Job Description

Assistant Women’s Volleyball Coach

Title: Assistant Women’s Volleyball Coach  Employee Class: Full-Time
Department: Athletics FLSA Status: Exempt
Reports To: Head Volleyball Coach
PRIMARY PURPOSE
The Assistant Women’s Volleyball Coach will assist the Head Coach in teaching, training, and developing the skills of the student athletes in the sport of volleyball while integrating the Catholic faith through mentorship and virtue development.  Additional duties include assisting with daily operations, recruiting, player development, academic monitoring, and game preparation, while supporting Ave Maria’s mission and values.
ESSENTIAL DUTIES AND RESPONSIBILITIES 
1. Assist the Head Coach with all on-court preparation including practices and game strategies, and assist with teaching and training the student athletes in the sport of volleyball while integrating the Catholic faith.  Reinforce the AMU mission and ideals of devotion to service by being a positive role model in the spiritual, character, and athletic development and monitoring of the women’s volleyball team players.
2. Responsible for preparing recruiting letters and contacts, and overseeing and planning campus visits. Organizing and participating in the recruitment of all student-athletes from first contact to school admittance, attending tournaments and attending high school matches.
3. Generate scouting reports on opposing teams.
4. Oversee student assistant responsibilities.
5. Organize and monitor our student athlete’s academic progress.
6. Set up volunteer & faith based outreach in the community.
7. Assist monitoring women’s volleyball budget while planning road trips and meals.
8. Participate in management and operations of camps and showcases.
9. Ensure setup of practice and film equipment is in place. Oversee organization of storage facilities and volleyball equipment.
INCIDENTAL DUTIES:  The above statements describe the general nature and level of work performed in this job.     This is not an exhaustive list of all duties, and additional responsibilities may be assigned.
EDUCATION: Bachelor’s required
EXPERIENCE: Previous experience (1+ years) of volleyball coaching and/or competitive playing experience in a higher education setting is preferred.
KNOWLEDGE, SKILLS AND ABILITIES: Organization, time management, ability to work independently, strong management skills, ability to work on multiple tasks simultaneously, willingness to serve and connect with the students, detail-orientated, flexible, must be able to work nights and weekends. A background in coaching and or playing volleyball.
Commitment to the mission, values, goals and plans of Ave Maria University as a Catholic higher education university as expressed in Ex Corde Ecclesiae.
PHYSICAL SKILLS AND ABILITIES: Must be physically capable of performing athletic tasks related to college athletics with the ability to stand, walk and manipulate (lift, carry, move) light to medium weights of 10 – 70 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a computer and auditory skills to speak with and listen to the student athletes.
WORKING CONDITIONS: Must be able to work most nights, weekends, and some holidays. Must be willing to travel.

 

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=70cb71c1-96f8-4956-8cce-ce625b0b2943&ccId=19000101_000001&jobId=403249&source=CC2&lang=en_US

Campus Safety & Security Resource Officer

Ave Maria University

Position Posting

Safety and Security Resource Officer

 

The Department of Campus Security at Ave Maria University is seeking applications for the full-time position of Safety and Resource Officer.

 

Title:  Safety and Security Resource Officer Employee Class: Full-Time
Department: Security FLSA Status: Non-exempt
Reports To: Director of Security Effective: 03/31/21
PRIMARY PURPOSE
The primary function of the Safety and Security Resource Officer is to help assure a safe educational environment for the students, staff, faculty, and visitors who make up our campus community.  The Safety and Security Officer provides professional direction and support in matters of physical security, safety, fire prevention, emergency response, and investigation into violations of both university policy and the law.  This position also serves to protect all university assets, including all people and property, from criminal activity or other forms of harm by deescalating situations, documenting incidents and activities, and acting as a liaison with local emergency services and the university community at large.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Time %
1. Conduct highly visible, uniformed patrol of university grounds and buildings, including off-campus student housing and facilities, to deter potential criminal activity and violations of university policies. Patrols may be by vehicle, by bicycle, or on foot.  Maintain a duty log for all activities, locations, events and significant observations made during shift such as crime reports, fire hazards, water leaks, malfunctioning equipment, and other safety hazards. Write comprehensive accurate incident reports daily. 20%
2.  Complete post orders as directed by Security leadership.   Provide public assistance, informed guidance, and professional response to all staff, faculty, students, and visitors regarding university security and safety matters, including reports and requests made in person, through telephone calls, texts messages, emails, or notifications received through the campus alert system. 20%
3. Monitoring the operational status of security and access control systems and coordinating the necessary repairs and maintenance to ensure continuity of the security function. Program and operate the university’s card systems, card readers, door locks and key cutting machine as directed. Maintain accurate records of maintenance and work completed. 20%
4.  Provide support, supervision, and professional direction to student security officers. 10%
5.  Administration and enforcement of the university parking policies.  Process parking violation reports and ensure the safe movement of vehicles on campus. 10%
6.  Assist with department training and participate in department meetings as required.  Perform on-going assessments of safety, security, and emergency preparedness programs. 5%
7.  Act as a first responder for emergencies within the patrol area, serve as a liaison between AMU staff and local emergency services, and assist local law enforcement in identifying and locating persons of interest. 5%
8.  Respond to alarms; monitor and report the needs of all university security systems for overall property maintenance. 5%
9.  Investigate all crimes, policy violations, or suspicious activity as directed. 5%
INCIDENTAL DUTIES:  The above statements describe the general nature and level of work performed in the position, and are not intended to be an exhaustive list of all duties.  Management may assign additional duties and responsibilities as required.
EDUCATION: Must be a high school graduate or have completed GED.  College graduate preferred.
EXPERIENCE: Previous experience in law enforcement, corporate security, emergency management, physical security, or similar strongly preferred.
CERTIFICATION: Valid Florida Driver’s License, First Aid, CPR, and AED certifications (must be completed within 90 days of hire if not currently certified). Willingness to obtain Security license class D and Class G license if required.
KNOWLEDGE, SKILLS AND ABILITIES:  Ability to make sound judgements and appropriate decisions when responding to situations, reported incidents, or while requesting law enforcement or emergency response personnel.  Knowledge of laws and ordinances applicable to colleges and universities, and knowledge of AMU policies and procedures preferred.  Must have the ability to operate security related equipment and/or software, including but not limited to physical access control security systems, reporting systems, and alarms. Willing and able to work a flexible schedule, including nights and weekends, as needed.   Commitment to the mission, values, goals, and plans of Ave Maria University as a Catholic higher education university as expressed in Ex Corde Ecclesiae.
PHYSICAL SKILLS, ABILITIES:   This position works both in office and outdoor settings in varying weather conditions.  Physical effort requires walking, stooping, bending, running, or standing for extended time periods.  Requires ordinary ambulatory skills sufficient to visit all AMU property locations, with the ability to stand, walk, and manipulate (lift, carry, move) light to medium weights from 10 – 50 pounds.  May also engage in other physical duties, including key cutting, as the need arises.  Requires good hand-eye coordination, arm, hand, and finger dexterity, including but not limited to the ability to grasp, and visual acuity to use a keyboard, operate equipment, and read technical information.
WORKING CONDITIONS:  Upon occasion, will assist in handling or assisting other individuals, discomfort from extended exposure to extreme hot and humid temperatures.  May deal with unpleasant or potentially dangerous conditions involving physical disturbances, hazardous material, and exposure to dust, fumes, fire, wind, and rain.  Frequent operation of various types of motorized vehicles.  Will travel and patrol within the community of Ave Maria to off campus property.

APPLICATION INSTRUCTIONS:

Interested candidates are required to apply electronically within AMU’s online talent management site.

Complete the online application questions, and have prepared to upload all three of the required items to be considered:

  1. A) A letter of interest addressed to the Director of Campus Security, that explains your interest, experience, knowledge of the Catholic mission of AMU,  and your willingness to support it;
    B)  A current Resume;
    C)  Three professional references with contact information.

Copy and paste the below link to AMU’s online talent management site to your web browser:

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=70cb71c1-96f8-4956-8cce-ce625b0b2943&ccId=19000101_000001&jobId=404304&source=CC2&lang=en_US

A review of applications will continue until the position is filled.   Position is subject to final executive approval.   Ave Maria University provides an excellent benefit package to full time faculty and staff.

Ave Maria University does not discriminate in employment opportunities, practices or the terms and conditions of employment based on race, color, sex, national origin, age, disability, or any other characteristic protected by federal, state, or local law.

Campus Security Officer (Overnight)

Ave Maria University

Security Department

Job Announcement

Ave Maria University is seeking applications for the position of Campus Security Officer (Overnight)

Title:  Campus Security Officer – Overnight Employee Class: Full-Time
Department: Security FLSA Status: Non-exempt, hourly
Reports To: Director of Security Effective: May 2021
PRIMARY PURPOSE
The primary function of the Campus Security Officer is to help assure a safe educational environment for the students, staff, faculty, and visitors who make up our campus community.  The Campus Security Officer provides professional direction and support in matters of physical security, safety, fire prevention, emergency response, and investigation into violations of both university policy and the law.  This position also serves to protect all university assets, including all people and property, from criminal activity or other forms of harm by deescalating situations, documenting incidents and activities, and acting as a liaison with local emergency services and the university community at large.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Time %
1. Conduct highly visible, uniformed patrol of university grounds and buildings, including off-campus student housing and facilities, to deter potential criminal activity and violations of university policies. Patrols may be by vehicle, by bicycle, or on foot. 20%
2.  Complete post orders as directed by Security leadership.   Provide public assistance, informed guidance, and professional response to all staff, faculty, students, and visitors regarding university security and safety matters, including reports and requests made in person, through telephone calls, texts messages, emails, or notifications received through the campus alert system. 20%
3. Maintain a duty log for all activities, locations, events and significant observations made during shift such as crime reports, fire hazards, water leaks, malfunctioning equipment, and other safety hazards. Write comprehensive accurate reports daily as required. 15%
4.  Program and operate the university’s card systems, card readers, door locks and key cutting machine as directed. Maintain accurate records of maintenance and work completed. 15%
5. Act as a first responder for emergency situations within the patrol area, serve as a liaison between AMU staff and local emergency services, and assist local law enforcement in identifying and locating persons of interest. 10%
6.  Monitor and enforce the university parking policies and ensure the safe movement of vehicles on campus. 10%
7. Respond to alarms; monitor and report the needs of all university security systems for overall property maintenance. 5%
Assist in the investigation of all crimes, policy violations, or suspicious activity as directed. 5%
INCIDENTAL DUTIES:  The above statements describe the general nature and level of work performed in the position.  They are not intended to be an exhaustive list of all duties.  Management may assign additional duties and responsibilities as required.
EDUCATION: Must be a high school graduate or have completed GED.  College graduate preferred.
EXPERIENCE: Previous experience in law enforcement, corporate security, emergency management, physical security, or similar strongly preferred.
CERTIFICATION: Valid Florida Driver’s License, First Aid, CPR, and AED certifications (must be completed within 90 days of hire if not currently certified). Willingness to obtain Security license class D and Class G license if required.
KNOWLEDGE, SKILLS AND ABILITIES:

Must be willing and able to work nights and weekends, with the flexibility to work other shifts that may need to be assigned on an occasional basis.
Ability to make sound judgements and appropriate decisions while responding to situations, requesting law enforcement or emergency response personnel, or other reported incidents.
Knowledge of laws and ordinances applicable to colleges and universities preferred.  Ability to learn AMU policies and procedures required.
Must have the ability to operate security related equipment and/or software, including but not limited to physical access control security systems and alarms.

MISSION:  Ave Maria University is a Catholic, liberal arts institution of higher learning dedicated to the formation of joyful, intentional disciples of Jesus Christ through Word and Sacrament, scholarship and service.  All employees must show a commitment to support the mission, values, goals, and plans of Ave Maria University as a Catholic higher education university as expressed in Ex Corde Ecclesiae.

PHYSICAL SKILLS, ABILITIES:   This position works both in office and outdoor settings in varying weather conditions.  Requires seated computer work, as well as physical effort that requires walking, stooping, bending, running, or standing for extended periods of time.  Requires ordinary ambulatory skills sufficient to patrol all AMU property locations via foot, bicycle, or driving a motor vehicle.  Requires the ability to stand, walk, and manipulate (lift, carry, move) light to medium weights from 10 – 50 pounds.  May also engage in other physical duties, including key cutting, as the need arises.  Requires good hand-eye coordination, arm, hand, and finger dexterity, including but not limited to the ability to grasp, and visual acuity to use a keyboard, operate equipment, and read technical information.
WORKING CONDITIONS:  Upon occasion, will need to assist others in handling individuals or situations.  Working outdoors in the subtropical climate may result in some discomfort from extended exposure to hot and humid temperatures.  May deal with unpleasant or potentially dangerous conditions involving physical disturbances, hazardous material, and exposure to dust, fumes, fire, wind, and rain.  Requires frequent operation of various types of motorized vehicles, and bicycle.  Will travel and patrol within the university community and to AMU off-campus owned properties.

APPLICATION INSTRUCTIONS:   An online electronic application through the university’s talent portal is required. 

Please upload:   a) Your resume;   b)  Your cover letter addressed to:  Mr. Michael Miller, Director of Campus Security; and    c)  Your list of 3 references with contact information, or any recommendation letters you may have.

Please have all documents prepared prior to logging in to our online talent management site, as additional log ins and uploads are not permitted.

Use the below link to be taken to the University’s talent portal, and do not click on the Apply Now link through Indeed or other job posting site.   Click or copy and paste this URL to your web browser:  

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=70cb71c1-96f8-4956-8cce-ce625b0b2943&ccId=19000101_000001&jobId=406043&source=CC2&lang=en_US

Ave Maria University provides an excellent benefit package to full time faculty and staff.

Ave Maria University does not discriminate in employment opportunities, practices or the terms and conditions of employment based on race, color, sex, national origin, age, disability, or any other characteristic protected by federal, state or local law.

Campus Security Officer (Part-Time)

Ave Maria University

Position Posting

Campus Security Officer (Part-Time)

 

Ave Maria University is seeking applications for the position of part time campus security officer.

Please review the position description and application instructions below.

Title:  Security Officer (Part Time) Employee Class: Part-Time
Department: Security FLSA Status: Non-exempt
Reports To: Director of Security Effective: 03/31/21
PRIMARY PURPOSE
The primary function of the Security Officer is to help assure a safe educational environment for the students, staff, faculty, and visitors who make up our campus community.  The Security Officer provides professional direction and support in matters of physical security, safety, fire prevention, emergency response, and investigation into violations of both university policy and the law.  This position also serves to protect all university assets, including all people and property, from criminal activity or other forms of harm by deescalating situations, documenting incidents and activities, and acting as a liaison with local emergency services and the university community at large.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Time %
1. Conduct highly visible, uniformed patrol of university grounds and buildings, including off-campus student housing and facilities, to deter potential criminal activity and violations of university policies. Patrols may be by vehicle, by bicycle, or on foot.  Maintain a duty log for all activities, locations, events and significant observations made during shift such as crime reports, fire hazards, water leaks, malfunctioning equipment, and other safety hazards. Write comprehensive accurate incident reports daily. 20%
2.  Complete post orders as directed by Security leadership.   Provide public assistance, informed guidance, and professional response to all staff, faculty, students, and visitors regarding university security and safety matters, including reports and requests made in person, through telephone calls, texts messages, emails, or notifications received through the campus alert system. 20%
3. Monitoring the operational status of security and access control systems and coordinating the necessary repairs and maintenance to ensure continuity of the security function. Program and operate the university’s card systems, card readers, door locks and key cutting machine as directed. Maintain accurate records of maintenance and work completed. 20%
4.  Provide support, supervision, and professional direction to student security officers. 10%
5.  Administration and enforcement of the university parking policies.  Process parking violation reports and ensure the safe movement of vehicles on campus. 10%
6.  Assist with department training and participate in department meetings as required.  Perform on-going assessments of safety, security, and emergency preparedness programs. 5%
7.  Act as a first responder for emergencies within the patrol area, serve as a liaison between AMU staff and local emergency services, and assist local law enforcement in identifying and locating persons of interest. 5%
8.  Respond to alarms; monitor and report the needs of all university security systems for overall property maintenance. 5%
9.  Investigate all crimes, policy violations, or suspicious activity as directed. 5%
INCIDENTAL DUTIES:  The above statements describe the general nature and level of work performed in the position, and are not intended to be an exhaustive list of all duties.  Management may assign additional duties and responsibilities as required.
EDUCATION: Must be a high school graduate or have completed GED.  College graduate preferred.
EXPERIENCE: Previous experience in law enforcement, corporate security, emergency management, physical security, or similar strongly preferred.
CERTIFICATION: Valid Florida Driver’s License, First Aid, CPR, and AED certifications (must be completed within 90 days of hire if not currently certified). Willingness to obtain Security license class D and Class G license if required.
KNOWLEDGE, SKILLS AND ABILITIES:  Ability to make sound judgements and appropriate decisions when responding to situations, reported incidents, or while requesting law enforcement or emergency response personnel.  Knowledge of laws and ordinances applicable to colleges and universities, and knowledge of AMU policies and procedures preferred.  Must have the ability to operate security related equipment and/or software, including but not limited to physical access control security systems, reporting systems, and alarms. Willing and able to work a flexible schedule, including nights, weekends, and holidays, as needed.   Commitment to the mission, values, goals, and plans of Ave Maria University as a Catholic higher education university as expressed in Ex Corde Ecclesiae.
PHYSICAL SKILLS, ABILITIES:   This position works both in office and outdoor settings in varying weather conditions.  Physical effort requires walking, stooping, bending, running, or standing for extended time periods.  Requires ordinary ambulatory skills sufficient to visit all AMU property locations, with the ability to stand, walk, and manipulate (lift, carry, move) light to medium weights from 10 – 50 pounds.  May also engage in other physical duties, including key cutting, as the need arises.  Requires good hand-eye coordination, arm, hand, and finger dexterity, including but not limited to the ability to grasp, and visual acuity to use a keyboard, operate equipment, and read technical information.
WORKING CONDITIONS:  Upon occasion, will assist in handling or assisting other individuals, discomfort from extended exposure to extreme hot and humid temperatures.  May deal with unpleasant or potentially dangerous conditions involving physical disturbances, hazardous material, and exposure to dust, fumes, fire, wind, and rain.  Frequent operation of various types of motorized vehicles.  Will travel and patrol within the community of Ave Maria to off campus property.

APPLICATION INSTRUCTIONS:

Interested candidates are required to apply electronically within AMU’s online talent management site.
Complete the online application questions, and have prepared to upload all three of the required items to be considered:

  1. A) A letter of interest addressed to the Director of Campus Security that explains your interest and experience, and if you are aware of the Catholic mission of AMU and are willing to support it.
    B)  A current Resume, and
    C)  Three professional references with contact information.

Copy and paste the below link to AMU’s online talent management site to your web browser:

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=70cb71c1-96f8-4956-8cce-ce625b0b2943&ccId=19000101_000001&jobId=404309&source=CC2&lang=en_US

 

A review of applications will continue until the position is filled.   Position is subject to final executive approval.

Ave Maria University does not discriminate in employment opportunities, practices or the terms and conditions of employment based on race, color, sex, national origin, age, disability, or any other characteristic protected by federal, state, or local law.

Certified Athletic Trainer

CERTIFIED ATHLETIC TRAINER

Job Posting:

Ave Maria University is currently accepting applications for a full-time athletic trainer position.
Ave Maria University currently has 4 certified full-time athletic trainers on staff and is seeking to fill the fifth position. Reporting to the Director of Sports Medicine, this position will assist the Sports Medicine Department to provide medical coverage to 15 varsity NAIA sports, with their main sport coverage to be determined. The duties of this position will include, but are not limited to, providing prevention and care of injuries, development and implementation of rehabilitation programs, maintaining medical records including documentation of injuries and treatments, scheduling medical appointments, providing injury/status reports to coaches, sport coverage for practice and games which may require travel, and assisting with drug testing.

Job Requirements

  • Master’s or Bachelor’s degree from an accredited, professional Athletic Training program required
  • Minimum of 2 years of experience
  • BOC certification
  • Florida licensure (be in good standing or able to obtain)
  • Current certification in CPR/First Aid/AED

Preference given to those applicants with collegiate experience. Candidate must be detail orientated, have good communication skills, a positive work ethic, and the ability to work well with other staff. Our priority will be to hire individuals who respect and are able to represent the mission of the Athletic Department and Ave Maria University.

Ave Maria University is dedicated to the formation of joyful, intentional disciples of Jesus Christ through Word and Sacrament, scholarship and service, and the successful candidate must embrace and advance the Catholic mission.

Ave Maria University does not discriminate in employment opportunities, practices or the terms and conditions of employment based on race, color, sex, national origin, age, disability, or any other characteristic protected by federal, state or local law.

If selected, a background screening and drug test will be conducted.

Application Instructions: 

We require electronic application to our online talent management site.   

Please attach your cover letter, resume, and list of at least 3 references with their contact information to the attention of:

Victoria Holmes, MS, LAT, ATC

Director of Sports Medicine

Ave Maria University

 Have your requested application materials ready and then complete the application and upload your documents by clicking on this URL:

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=70cb71c1-96f8-4956-8cce-ce625b0b2943&ccId=19000101_000001&jobId=401556&source=CC2&lang=en_US

Director of Human Resources

 Ave Maria University

Position Posting

Director of Human Resources

Ave Maria University is seeking applications for a full-time Director of Human Resources for the University’s human resources department.

PRIMARY PURPOSE
The Director of Human Resources develops, guides, and performs the daily administration, implementation and evaluation of ongoing HR policies, procedures, programs, functions, and human resource staff activities for the institution. The major areas directed are:  keeping abreast of and in compliance to regulatory and employment legislation concerns, policy development and documentation, oversight of payroll processing and HRIS management, recruiting and talent acquisition, employee onboarding and off boarding, compensation and benefits administration, employee safety, welfare, relations, and performance management for 200 FTE’s and over 300 part time student workers.  The staff that report to the Director are the Human Resources Generalist/Payroll coordinator and a part time assistant.  The Director reports to the Vice President for Finance and Administration/CFO.    All employees must understand the mission of Catholic higher education and be committed to supporting the core values, mission, goals and objectives of Ave Maria University.
ESSENTIAL DUTIES AND RESPONSIBILITIES
       HUMAN RESOURCES, HRIS MANAGEMENT AND RECRUITING:   40%

·       Administers various human resources plans and procedures for the institution’s personnel; assists in the development and implementation of personnel policies, procedures, forms, job descriptions,  and employee handbook updates;

·       Manage the  full time HR Generalist/Payroll Coordinator, and a part-time human resource assistant;

·       Prepares all job descriptions, job postings, written offer letters, and collection of all new hires completed forms and identification to onboard new faculty and staff.

·       Ensures that background checks are ordered, received, and reviewed on all faculty and staff new hires and volunteers;

·       Serve as a backup to the H.R. Generalist to assist when needed with new employee orientation meetings to ensure employees gain an understanding of benefit plans and enrollment provisions, employment policies, and use of the HRIS to view pay statements, request time off, etc., and inputs their new hire data within the HRIS.

·       Conducts employee relations counseling, outplacement counseling, exit interviews, prepares exit documents, enters termination, calculation of final pay and creates COBRA event;

·       Responsible for submission and ongoing administration of worker’s compensation claims, preparation of reports requested by auditor for annual worker’s compensation audit, premium invoice review and payments;

·       Responsible for administration and management of family medical leave act or personal leave requests, and the ADA interactive process and accommodations;

·       Responsible for submission and administration of short term and long term disability claims and ensuring that third party sick pay is entered correctly in HRIS;

·       Responsible for administration of unemployment claims,

·       Acts as a liaison with immigration legal counsel to manage all the administrative requirements in order for the university to sponsor certain faculty or staff for work visas;

·       Assists in the selection and interaction with insurance brokers, insurance carriers, pension administrators, and works as the liaison to foster effective relationships with representatives;

·       Confers with VP Finance and Administration for guidance to respond to employee relation issues such as manager issues, involuntary terminations, employee complaints, etc.

·       Assists vice presidents or department supervisors as requested in the investigation, resolution, and documentation of employee relations problems or performance coaching meetings.  Offers knowledge and assists with the development of appropriate steps for resolution.

·       Prepares, disseminates, collects, tracks, and files annual focal point staff performance reviews.

·       Performs employment verifications and reference checks received;

·       Handles employees questions on tuition waivers, provides form and policy, verifies eligibility, enters data in tracking spreadsheet and forwards form to Bursar and Financial Aid..

·       HRIS MANAGEMENT:  Responsible for the selection, implementation, configuration, functionality, training and ongoing use of the human resource information/payroll system to comply with ACA tracking and reporting and 1095-C returns.  Annual setup of all benefit plans with their applicable plan data and premiums allocated to employee and employer, set up annual benefit plan open enrollment within ADP WorkforceNow for employee self-service, and work with carrier connection representatives on the electronic transmittal of each plan’s open enrollment election files.

·        Ability to review carrier connection transmittal confirmations to ensure the accurate transmittal of benefit enrollment changes. Ability to review, edit, and approve electronic time and attendance records, and time off requests.  Ability to download biweekly retirement plan export file, ensure retirement calculations for employer matching contribution are set up and calculating correctly, and that the setup of hours, earnings, deduction codes, pay codes, and accumulators are operating correctly.   Able to review pay statements, create manual checks, create pay data batches.

·       Knowledge of use of reporting module to create custom and standard reports from HRIS to respond to requests for information from auditors, department heads, government agencies, benefits brokers, SACS, IPEDS, etc.

·       RECRUITING:  Assists in the talent recruitment process for all faculty and staff.  Review and prepare final job description and job posting, posts position within online talent management system in ADP WorkforceNow, and on other appropriate websites as requested. Prepares ticket to website manager to post and/or remove job postings in the Employment Opportunities section of the AMU website. Assists hiring managers as requested with the management of applications, telephone screens, interview of candidates, reference checks, and notification to candidates on application status once the search is concluded.  Close job requisitions and take down all job postings.

·       Assists with employee training opportunities and learning management system as possible;

·       Ensure the most current employment compliance posters are available & posted at all buildings;

·       Review all human resources related invoices for accuracy and provide to business office administrative assistant to prepare check requisitions for approval signatures and routing to accounts payable.

 

        BENEFIT AND RETIREMENT PLAN ADMINISTRATION:  20%

·       Assists benefits broker with annual marketing of benefit plans by providing census data, reviewing claims/stop loss utilization history, benefit plan designs and rate proposals;

·       Work with CFO, and President to determine selection of plans to be offered, and allocation of premium rates between employees and employer; facilitating the finalization of contracts

·       Sets up plans and rate structures within Benefits section of HRIS system to ensure that correct benefit plans are available for open enrollments, and that benefit enrollments flow to payroll with proper biweekly deduction amounts;

·       Responsible for organizing, communicating, and participating in the annual open enrollment process.  Review annual employee benefits guide prepared by benefits advisor firm, and assists with the communication and distribution of benefit plan information and materials to employees.  Find and reserve rooms for enrollment meeting presentations, and organize audio-visual and room set up for the open enrollment meetings.  Attend and assist with employee questions. Review and approve each employee’s electronic enrollment in HRIS system, and the transmittal of the electronic carrier connection open enrollment change data file feed from ADP WorkforceNow to the benefit carriers. Run benefit enrollment reports to compare to invoices for accuracy.

·       Oversees and assists the H.R. Generalist as needed with the education of new hires on the benefit plans, and oversight of timely new hire enrollments.

·       Acts as liaison with various carriers and advisors and foster effective relationships with client representatives.

·       Review, audit and note adjustments on monthly benefit premium invoices to ensure accuracy prior to providing to assistant for check request preparation, and look for adjustment credits on following invoice.

·       Ensures compliance with all applicable laws pertaining to a Section 125 Cafeteria plan and the management of special enrollment rights due to qualifying family status changes.  Responsible to ensure that terminations and overage dependents qualifying events are transmitted to the COBRA administrator on the weekly file feed and that they send out election packets.  Review monthly COBRA reports for premiums collected, reimbursement payments received and provide spreadsheet to accounting.

·       Responsible to ensure that any plan changes are reflected in the Wrap Plan Document and Summary Plan Description.

·       Responsible to disseminate the Summaries of Benefit Coverage and SPD’s to all faculty, and staff, and maintenance of the current compliance documents on the HR benefits section of the employer website.D

·       Responsible to gather and review Schedule A’s, review the Annual Return/Report of the Employee Benefit Plan Form 5500, and ensure that it is filed to the DOL by the deadline, and maintain documentation of same.

 

        PAYROLL:   20%                   

·       Responsible for the implementation and ongoing functionality, maintenance,  training, and accurate use of the payroll HRIS system;

·       Provides guidance and management oversight to HR Generalist/Payroll Coordinator in the day-to-day functions of administering an accurate and timely payroll.  Assists payroll with establishing employer taxpayer SIT withholding  and SUI accounts in other states as needed for remote online faculty.   Ensures compliance with all applicable state and federal wage and hour laws;

·       Oversees, reviews, and assists as needed, with the data entry of new hires, terminations, benefit enrollments,  salary changes, and review of payroll preview and register prior to transmittal, and assist with resolution of payroll issues and inquiries;

·       Reviews data to ensure accuracy in the payroll process;

·       Ensures that the H.R. Generalist/payroll coordinator is performing the downloading and storage of biweekly payroll reports accurately labeled and stored in correct pay date folder, and easily accessible for retrieval to include biweekly payroll registers, labor distributions, master control, payroll audit, and check register, allowed and taken reports,  quarterly 941’s, and year-end W-2 and 1095C tax forms;

·       Be knowledgeable of the ADP WorkforceNow payroll processing in order to assist as needed or provide backup payroll coverage for payroll coordinator as needed;

·       Continues to act as liaison with ADP WorkforceNow service representatives as it pertains to the use and function of all the various modules within the HRIS/payroll system for payroll processing, retirement plan calculations and management reports, recruitment and applicant tracking, benefits, time and attendance, time off, ACA, reports, and utilities.

 

       RETIREMENT PLAN BENEFITS  ADMINISTRATION:   5%

·       Responsible to assist with the administration of the Ave Maria University Retirement plans, and establish and insure functionality of a biweekly electronic contribution file exchange between payroll and plan record keepers;

·       Export management reports from ADP and create excel spreadsheet with contribution data.   Print and keep in retirement contribution binder.  Email contribution reports for 3 plans to plan administrator at Ave Maria Foundation for them to perform funds transfer.  File funding confirmation receipts in binder. Maintain the biweekly spreadsheets and confirmations on the HR drive.

·       Provide year-end census data to CBIZ and retirement plan auditor.

·       Provide all additional information requested by auditor in order to test selected plan participant’s, tying out payroll data to plan record-keepers data, review of the 5500 Annual Report/Return for the retirement plan, and ensure timely filing of return to DOL by deadline;

·       Acts as liaison with various plan record keepers and financial advisors, and fosters effective relationships with representatives. Participates in investment plan committee meetings with financial advisor and CFO.

·       Send out fee disclosure notices, and Summary of Material Modification notices to plan participants;

·       Responds to employee inquiries regarding enrolling, loans, distributions, contributions, and problem resolution, ensure accurate set up salary deferral elections,  and loan repayment deductions and goals in payroll;

·       Assist with plan administration and compliance with all applicable laws and the retirement plan documents.

 

HRIS REPORTS:  10%

·       Creates numerous custom reports in order to complete the annual Department of Education’s National Center for Education Statistics Integrated Postsecondary Education Data System (IPEDS) Survey Report by the deadline.

·       Generates payroll reports as requested by auditors for annual business office audit, financial aid audit, retirement plan audit, worker’s compensation audit, and as requested by other University department managers;

·       Prepares annual Operational Assessment Report for Institutional Effectiveness in order to plan, implement, and evaluate the H.R. department goals.

·       Prepares Annual HR Budget Report for CFO

 

 

        SPECIAL PROJECTS, MEETING, PLANNING, FILE RECORDS MANAGEMENT:  5%

·       Advising on employee discipline and participating or conducting investigations into allegations of employment discrimination

·       Maintenance of HR web page with up to date forms, benefit and retirement plan information and compliance documents such as SBC’s, SPD’s, Employee Discounts, Holidays, Payroll schedules, and maintenance of job postings for the Employment Opportunities section.

·       Oversight of monthly update of ADP home page with birthdays and anniversary lists.

·       Participates in administrative staff meetings and other meetings and committees as requested.

·       Attend webinars, conferences and legal seminars to network and keep up to date with ever-changing employment laws.

·       Oversight of timely and accurate maintenance, scanning, and archiving in the cloud all employee personnel file items, to be completed in conjunction w/biweekly payroll process;

·       Maintenance of faculty credential files as provided by Academic Affairs in requirement for the Commission of Independent Education (CIE)/SACOS;

·       Maintenance of benefit plan contracts, documents, annual returns, job descriptions, job postings, records and files in accordance with state and federal law in order to minimize liability and ensure adequate documentation of employment practices.

·       Perform other duties as may be requested by the President, or VP for Finance and Administration, in order to contribute to the achievement of University goals and objectives;

 

 

INCIDENTAL DUTIES:  The above statements describe the general nature and level of work performed in this job.  They are not an exhaustive list of all duties, and some duties may be delegated, and indeed additional responsibilities may be assigned, as required, by management.
EDUCATION: Bachelor’s degree in business administration, organization development, human resources management or other related field required. Master’s degree in Human Resources preferred.
EXPERIENCE:  7+ years human resources generalist experience at the Director level performing like duties is required.  Minimum of 2 years’ experience in hands-on processing of payroll and management of HR Information Systems is required preferably using ADP WorkforceNow software.  Higher Education experience is preferred.
CERTIFICATION: Senior Professional in Human Resources (SPHR) or PHR preferred, and/or SHRM-SCP certification preferred
KNOWLEDGE, SKILLS AND ABILITIES:   Hands on Director role that requires broad knowledge and experience with employment law, recruiting and talent acquisition, skilled with payroll processing and HRIS management, (preferably ADP WorkforceNow).  Ability to develop collaborative working relationships, communicate with diplomacy, tact, and sensitivity, maintain confidentiality, and act ethically.  Requires experience in the management of worker’s compensation and unemployment claims, international visa programs, job classification, job description, and job posting development, performance management, diversity and inclusion, investigations and employee relations and training.  Excellent verbal, written, communication, and customer service skills are required.  MS Office proficiency with Word, Excel, Outlook, and the ability to use or quickly learn the University’s HRIS and talent management software – ADP.   Fast and accurate  proficiency in typing and data entry  skills are required.  Must possess strong analytical and problem analysis/resolution skills, and possess a strict attention to detail.  Requires initiative, self-direction, project and people management skills, follow through and the ability to successfully manage multiple priorities concurrently.  Must possess a strong work ethic and desire to help others.
WORK CONDITIONS AND ADA:

·       Position will be in a University Campus setting and will require sitting for long periods of time, standing, and walking.

·       At times, may require availability to work evenings and weekends

·       Will require prolonged periods of looking at a computer screen.

·       May require long hours to provide support to campus vice presidents, faculty and staff.

·       Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, create and read written documents, forms and correspondence, and operate equipment and read technical information.  Ability to hear and speak to communicate with employees, and business associates.

·       Must share a commitment to the mission, values, goals and plans of Ave Maria University as a Catholic higher educationuniversity as expressed in Ex Corde Ecclesiae.

 

APPLICATION INSTRUCTIONS:

Interested candidates are required to apply electronically within AMU’s online talent management site.

Complete the online application questions, and have prepared to upload all three of the required items to be considered, as a second log in is not permitted:

1)  A letter of interest addressed to VP Finance and Administration, that explains your interest, provides an overview of your work experience in relation to the required duties, and discusses your knowledge of the Catholic mission of AMU, and your willingness to support it;
2)  A current Resume;
3)  Three professional references with contact information for future use if requested and consent is provided, or letters of recommendation.

Click or copy and paste the below link in your web browser to be directed to AMU’s online talent management site to apply for this position:

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=70cb71c1-96f8-4956-8cce-ce625b0b2943&ccId=19000101_000001&jobId=405128&source=CC2&lang=en_US

A review of applications will begin immediately and continue until the search is closed.   Position is subject to final executive approval.   Ave Maria University provides an excellent benefit package to full time faculty and staff.

Ave Maria University does not discriminate in employment opportunities, practices or the terms and conditions of employment based on race, color, sex, national origin, age, disability, or any other characteristic protected by federal, state, or local law.

The Opportunity and Location:

Ave Maria University is located in the town of Ave Maria, Southwest Florida’s newest hometown, and built around the Ave Maria University and the Ave Maria Parish.  Ave Maria is a small, safe, and family oriented community that features affordable housing and is just 40 minutes away from the treasures of Naples, Florida with its sugar-sand beaches, cultural attractions and a large array of shopping and dining choices.   For more information on the community, please visit this link: https://www.avemaria.com/community/lifestyle/

 

Ave Maria University

Ave Maria University is a private non-profit academic institution that pledges faithfulness to the teachings of the Catholic Church and offers one of the finest classical liberal arts curricula in America, as well as opportunities for specialized study in all of the sciences and humanities.

Ave Maria is known for its exceptional academics, faithfulness to the magisterium of the Catholic Church, dedicated faculty and caring staff, and a unique educational philosophy that strives to develop the whole person.  Our students demonstrate their Catholic faith through service, both locally and abroad, through the Mother Teresa Project.  AMU is accredited by the Southern Association of Colleges and Schools Commission on Colleges, (SACSCOC), to award baccalaureate, masters, and doctoral degrees. The University has 33-degree majors, 17 NAIA sports teams, as well as non-varsity and intramural club sports, faith Households, and many clubs, activities, and social events. For more information on the University, please visit:  www.avemaria.edu

Director of Student Development and Engagement; Title IX Coordinator

Ave Maria University

Position Posting

Director of Student Development and Engagement; Title IX Coordinator

Ave Maria University is seeking applications for the position of

Director of Student Development and Engagement; Title IX Coordinator

This is a regular full time exempt staff position that reports to the Vice President of Student Affairs.

The primary purpose of the position is to be responsible for new student transition, integration and engagement; wellness promotion and education, and to serve as Title IX Coordinator.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

New Student Transition and Leadership Development:

  • Oversee all programming for new and transfer undergraduate student orientation; work collaboratively with academic affairs, student affairs; emphasize academic success, student development and engagement.
  • Oversee freshman transition programming and new student engagement.
  • Coordinate efforts for freshman integration through promoting freshman year experience topics and learning
  • Oversee graduate assistants -hiring, training, ongoing supervision, and evaluation
  • Support graduate assistants with oversight of student leaders in mentorship program
  • Assist in leadership training and leadership programming
  • Oversee the collection of data on retention, integration, and survey information as it relates to the student experience

Student Wellness and Personal Development:

  • Initiate and oversee wellness programming and education, including fitness initiatives and wellness topics such as health, nutrition, stress, sleep, balance
  • Educate students on hot topics regarding mission and identity, mental health, virtue and character (i.e. addiction, pornography, technology, theology of the body)
  • Develop data driven retention strategies of student engagement, involvement and mission integration
  • Promote emotional and mental wellbeing; coordinate with counseling staff
  • Oversee intramurals

Title IX Coordinator:  Coordinates and facilitates the institution’s compliance to Title IX of the Civil Rights Act of 1964.

  • Develops, implements, coordinates and conducts educational programs and initiatives designed to educate and support faculty, staff, and students regarding their rights and, where applicable, obligations under Title IX, including reporting options/responsibilities, support services, University policy and applicable disciplinary code, grievance procedures, confidential resources, etc.
  • Oversees, coordinates and ensures investigations of reports and complaints of sexual misconduct are adequate, reliable, timely, confidential and impartial.

EDUCATION AND EXPERIENCE QUALIFICATIONS:

This position requires a Bachelor’s degree, with at least three years of experience in a supervisory and leadership role.

PREFERRED KNOWLEDGE, SKILLS AND ABILITIES QUALIFICATIONS:

The preferred candidate should have a Master’s degree in Higher Education Administration, College Student Affairs, Counseling, or related field, with 1-3 years of experience with advising student organizations, program planning, and assessment and evaluation. Previous experience working in a college or university setting with undergraduate and graduate students is strongly preferred. The ideal candidate will be knowledgeable of student and leadership development and engagement practices. This person will also have excellent customer service skills, particularly working with students and vendors, and assessment.

Demonstrated ability to manage complex and sensitive situations objectively and with the utmost confidentiality and tact. Demonstrated interviewing, organizational, analytical, and judgment skills.

Ability to manage a number of different tasks concurrently.

Excellent interpersonal communication skills and ability to build networks.

Excellent organizational skills.

Candidate must have a commitment to the mission of the University.

APPLICATION INSTRUCTIONS:

Interested candidates are required to apply electronically within AMU’s online talent management site.

Complete the online application questions, and have prepared to upload all three of the required items to be considered:

  1. A) A letter of interest addressed to the Vice President of Student Affairs, that explains your interest, experience, knowledge of the Catholic mission of AMU, and your willingness to support it;
    B)  A current Resume;
    C)  Three professional references with contact information.

Copy and paste the below link to AMU’s online talent management site to your web browser:

 

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=70cb71c1-96f8-4956-8cce-ce625b0b2943&ccId=19000101_000001&jobId=404355&source=CC2&lang=en_US

A review of applications will begin immediately and continue until the position is filled.   Position is subject to final executive approval.   Ave Maria University provides an excellent benefit package to full time faculty and staff.

Ave Maria University does not discriminate in employment opportunities, practices or the terms and conditions of employment based on race, color, sex, national origin, age, disability, or any other characteristic protected by federal, state, or local law.

Director of Student Life

Ave Maria University

Job Posting

 

Ave Maria University is seeking applicants for the position of Director of Student Life

 

Title: Director of Student Life Employee Class:
Full-Time Regular
Department: Student Life – 3001 FLSA Status: Exempt
Reports To: Vice-President for Student Affairs Effective:
PRIMARY PURPOSE
Primary function is to direct and manage all student and campus co-curricular activities (outside the residence halls), including but not limited to the administration of student organizations, and event planning for all student events on campus ranging in size and scope.  Additional primary functions are  maintaining the Department of Student Life budget, maintaining the Student Handbook publication, and advising the Student Government Association and the Student Activities Board.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Time %
 1. Administration and development of Student Organizations including 40 plus clubs and ministries, as well as advising the Student Government Association and Student Activities Board.        25%
 2. Event planning for all campus events (including major events like Parents’ Weekend, Feast Day Celebrations, New Student Orientation, assisting with Commencement events, concerts, conferences, lectures, performances, competitions, etc. for campus undergraduate students.        25%
 3. Meeting with individual students, responding to student emails, communicating with parents, being available for students on an as needed basis.        20%
 4. Management of the Student Life budget; perform weekly and monthly budget analysis and projections, write annual budget narratives and proposals, maintain all recordkeeping for departmental budget, responsible for assuring that the department stays within the budget, and develop policies and procedures for all monetary oversight.        15%
 5. Management of the Coordinator of Audio Visual Services, and Student Workers.        10%
 6. Assist the Vice President for Student Affairs on planning initiatives for the Division including budget reviews, drafting departmental operational plans and Board of Trustees reports, and updating the Student Handbook.        5%
INCIDENTAL DUTIES:  The above statements describe the general nature and level of work performed in this job.  They are not intended to be an exhaustive list of all duties, and indeed additional responsibilities may be assigned, as required, by management.
EDUCATION: Bachelor’s Degree required.
EXPERIENCE: Previous experience (1+ years) in a higher education setting strongly preferred.
PHYSICAL SKILLS AND ABILITIES: Requires ordinary ambulatory skills sufficient to visit all campus locations; with the ability to stand, walk and manipulate (lift, carry, move) light to medium weights of 10 – 50 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read technical information.
Pre-Employment Requirements
This position requires successful completion of a background check.TO APPLY:  Interested candidates are required to apply electronically within AMU’s online talent management site.Complete the online application questions, and have prepared to upload all three of the required items to be considered, as a second log in is not permitted:Please submit your resume, cover letter addressed to the attention of Vice President of Student Affairs, and a list of references with contact information, by clicking on or copying and pasting this URL link in to your web browser, completing the online application form and uploading the requested documents:https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=70cb71c1-96f8-4956-8cce-ce625b0b2943&ccId=19000101_000001&jobId=405301&source=CC2&lang=en_USAve Maria University is dedicated to the formation of joyful, intentional disciples of Jesus Christ through Word and Sacrament, scholarship and service.  Must share a commitment to the mission, values, goals and plans of Ave Maria University as a Catholic higher education university as expressed in Ex Corde Ecclesiae.Ave Maria University does not discriminate in employment opportunities, practices or the terms and conditions of employment based on race, color, sex, national origin, age, disability, or any other characteristic protected by federal, state or local law.Ave Maria University provides an excellent fringe benefit package to full time faculty and staff.

 

For more information about Ave Maria University please visit our website:   www.avemaria.edu

 

The town of Ave Maria is Southwest Florida’s newest hometown, built around the Ave Maria University and the Ave Maria Parish.  A small, safe, and family oriented community with affordable housing, yet just 30 minutes away you will discover all the treasures of Naples, Florida with its sugar-sand beaches, cultural attractions such as Artis Naples, the Sugden Community Theater, and a large array of shopping and dining choices.   For more information on the community please visit this link:  http://www.avemaria.com/community/location

Director of the Mother Theresa Project

Ave Maria University

Job Posting

 

Ave Maria University is accepting applications for a full time position of Director of the Mother Teresa Project.

 Position Title: Director of the Mother Teresa Project Employee Class:
Full Time – Administrative
Department: Mother Teresa Project (6700 – 6706) FLSA Status: Exempt
Reports To: Director of Campus Ministry
PRIMARY PURPOSE
The Director of the Mother Teresa Project provides overall leadership and strategic vision for the Mother Teresa Project, cultivating and developing relationships with service providers in the Immokalee and Naples area, and with other Catholic groups both local and abroad, creating and implementing a four year, developmentally appropriate program in order to preserve and spread the legacy of the life of Mother Teresa by immersion of the students in the spirituality of Mother Teresa through a program of formation and service (domestic and international), establishment of a center of devotion to Mother Teresa in the Mother Teresa Exhibition Hall, and support research and advocacy of life, family and marriage issues.

The primary duty includes the development, planning, implementation, administration, and evaluation of the Mother Teresa Project service-learning program (including student mission trips, local outreach) and management of the Assistant to the Director of the Mother Teresa Project, and Management of the Mother Teresa Exhibition Hall.  The Director provides oversight for the program of formation including trainings, lectures, and retreats. The Director reports to and assists the Director of Campus Ministry in organizing and running campus retreats and facilitating events.

The Director will support campus objectives for student placement and Institutional Advancement by cooperating with the Office of Admissions and Advancement by offering guided tours of the MTPEH to prospective students and donors, and capitalizing on opportunities presented to the MTP when traveling (domestically and internationally) to make the University known to interested parties.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Time %
1. Manage the Assistant to the Director of the Mother Teresa Project, assist the Director of Campus Ministry 20%
2. Manage the MTP Exhibition Hall 10%
3. Manage the overseas travel arrangements, prepare agendas for mission trips, and be willing to accompany students on mission trips if necessary. 20%
4. Establish and solidify the relationships with service providers in the Immokalee and Naples area. 5%
5. Protect and nurture the relationship with the Missionaries of Charity and with other religious service organizations. <5%
6. Manage the budget for the Mother Teresa Project, and review, approve and pay invoices prepared by the Manager of the Exhibition Hall and the Assistant to the Director of the MTP, or by preparing and submitting check requests for approval to the President for payment of goods and services received by the Mother Teresa Project. Collect and analyze program data and provide ongoing reports as needed. 15%
7. Assist the University interests by creating opportunities for synergistic values with the Offices of Advancement and Admissions through guided tours at the Exhibition Hall and contacts with Catholic Schools if possible during Immersion trips. <5%
8.  Meet with Mother Teresa Scholars (students) for ongoing guidance. 20%
INCIDENTAL DUTIES:  The above statements describe the general nature and level of work being performed in this job.  They are not intended to be an exhaustive list of all duties, and indeed additional responsibilities may be assigned, as required, by management.
EDUCATION: Bachelor’s Degree required. Master’s Degree preferred.
EXPERIENCE: Prior experience in management and program development, service learning, mission outreach and/or virtue and spiritual formation of youth preferred.
KNOWLEDGE, SKILLS AND ABILITIES: Demonstrated strengths in leadership, organization, and communication. Excellent oral and written communication skills. Must be willing and able to travel locally, nationally, and internationally. Must be able to work flexible hours; may require evenings and weekends. Knowledge of computer software. Ability to speak in front of groups. Proven ability to manage multiple projects and measure results. Commitment to the mission, values, goals and plans of Ave Maria University as a Catholic higher education university as expressed in Ex Corde Ecclesiae.

 

Microsoft Office software experience should include Word and Excel. Conversational Spanish is helpful.

PHYSICAL SKILLS AND ABILITIES: Depending on the assignment, may require ordinary ambulatory skills sufficient to travel; the ability to stand, walk and manipulate (lift, carry, move) light to medium weights of 10 – 50 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read technical information.
WORKING CONDITIONS: Work is performed primarily indoors with some potential for exposure to safety and health hazards related to electronics work.  Will require occasional travel and work outside of regular work schedule for some mission trips and special events.

 

TO APPLY:    Please submit your resume and address your cover letter to:  Mrs. Kimberly King, Vice-President for Student Affairs, complete the online application form and attach your documents by clicking or copying and pasting this URL to your web browser:  

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=70cb71c1-96f8-4956-8cce-ce625b0b2943&ccId=19000101_000001&jobId=405533&source=CC2&lang=en_US

 Ave Maria University is an Equal Opportunity Employer.

Ave Maria University provides an excellent benefits package.

Ave Maria University is a Catholic, liberal arts institution of higher learning dedicated to the formation of joyful, intentional disciples of Jesus Christ through Word and Sacrament, scholarship and service.  The University offers thirty undergraduate B.A./B.S. degrees in addition to an M.A. and Ph.D. in theology, and is located in Southwestern Florida in the town of Ave Maria.

For more information about Ave Maria University, please visit our website:   www.avemaria.edu

The town of Ave Maria is Southwest Florida’s newest hometown, built around the Ave Maria University and the Ave Maria Parish.  A small, safe, and family oriented community with affordable housing, yet just 30 minutes away you will discover all the treasures of Naples, Florida with its sugar-sand beaches, cultural attractions such as Artis Naples, the Sugden Community Theater, and a large array of shopping and dining choices.   For more information on the community please visit this link:  http://www.avemaria.com/community/location

Female Residence Hall Director

Ave Maria University

Job Posting

FEMALE RESIDENCE HALL DIRECTOR JOB DESCRIPTION

2021-2022 Academic Year

 

Ave Maria University Residence Life Department seeks applications for a female residence hall director to work full time for the 2021-2022 Academic Year.

Title: Female Residence Director Employee Class: FULL TIME Exempt
Department: 3002 Residence Life 12 month, full-time, live-in position.
Reports To: Director of Residence Life
PRIMARY PURPOSE
Under the direct supervision of the Director of Residence Life, the Residence Director is responsible for the housing operations of the female residence hall facilities and the direct supervision of the Resident Assistants in her assigned residence hall.  The Residence Director will utilize and develop skills in staff supervision, administration, interpersonal communication, management, mediation, and program development while maintaining the spirit of Ex Corde Ecclesiae.  The Residence Director, along with the support of her staff of Resident Assistants, is responsible for promoting Christ-centered spiritual growth in the residence halls.
ESSENTIAL DUTIES AND RESPONSIBILITIES
General Responsibilities 

  • Serve as a strong Catholic role model for the students and the community.
  • Participate in campus-wide programming and staff events as needed.
  • Take part in professional staff on-call duty rotation (nightly and weekend).
  • Maintain a specific number of office hours per week.
  • Attend staff meetings as determined by supervisor.
  • Train and Manage assigned Resident Assistant hall staff.
  • Performs special projects and other duties as assigned by the Director of Residence Life or the Vice President of Student Affairs.
Housing Operations

  • Responsible for coordinating a variety of operations within the department including roommate matching, data management, occupancy reports, housing contract administration, withdrawals and cancellations, room assignments, residence hall opening and closing, etc.
  • Coordinate and approve assigned residence hall room changes.
  • Assist with the development and monitoring of a system for furniture and equipment inventory and replacement.
  • Maintain and update a database containing building information.
  • Oversee and coordinate room inspections of assigned residence halls.
Student Conduct

  • Clearly communicate, interpret and enforce department and University policies to staff and students.
  • Ensure staff members are appropriately confronting and documenting behavior issues and concerns.
  • Review all incident reports, consult, and follow-up on incident reports as needed.
  • Oversee resolution of Code of Conduct violations.
  • Serve as the Student Conduct hearing officer as needed.
  • Assist in providing programs and educational interventions to minimize behavioral issues within the community. Challenge, confront and follow up on negative behavior and vandalism.
  • Recommend changes in policies and procedures, as needed.
  • Assist Security in the evacuation of residence halls during fire drills.
Community Development

  • Administer a comprehensive programming model that provides the residents with a variety of activities and experiences.
  • Distribute, collect, and manage all of the forms associated with Residence Life Programming including Planning, Evaluation, and Attendance Sheets.
  • Oversee all residence hall programming efforts and maintain appropriate records.
  • Design and present campus-wide educational programs.
  • Work at deepening relationships with the residents by planning activities, honoring special days (e.g. birthdays, feast days), etc.
  • Promote and encourage individual responsibility and respect for others.
  • Develop effective relationships with residents through daily interaction.
  • Encourage a sense of building pride and respect for the residence hall and community.
  • Educate students on the importance of personal and building security.
  • Build and maintain a working relationship with all other departments on campus.
Counseling and Advising 

  • Be sensitive and responsive to students’ spiritual, emotional, personal, and academic needs; advise and make appropriate referrals to campus resources.
  • Attend to the health and safety of residents in medical, psychological, and other crisis or emergency situations.  Be aware of and respond to the effects such crises have on the community.
Spiritual Life

  • Serve as a spiritual shepherd in the residence hall, creating an atmosphere of encouragement and support for the resident students, during daily life, celebration, and times of crisis.
  • Work with the Mother Teresa Project to organize and lead a service project for students each semester.
  • Seek out individual ministry with residents through being involved, available, and approachable, showing concern, listening, and praying with them.
  • Keep the residents informed of relevant spiritual information and provide them with resources which will help them grow spiritually.
Supervision 

  • Provide on-going supervision, support, and evaluation for the Resident Assistants.
  • Plan and conduct weekly staff meetings.
  • Meet on a bi-weekly individual basis with Resident Assistants.
  • Coordinating Resident Assistants’ weeknight duty.
Hall Operations 

  • Assist with opening and closing of the residence halls each semester.
  • Build and maintain a working relationship with the Physical Plant staff.
  • Report all maintenance and housekeeping problems to Physical Plant.
  • Follow up on problems not remedied within a reasonable time.

 

Education and ExperienceBachelor’s degree required and professional Student Affairs experience preferred.

 

TO APPLY:  Interested candidates are required to apply electronically within AMU’s online talent management site.

 

Copy and paste the below link to AMU’s online talent management site to your web browser.   Complete the online application questions, and upload your cover letter addressed to Ryan Welch, Director of Residence Life, a current Resume, and a list of three professional references with contact information.

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=70cb71c1-96f8-4956-8cce-ce625b0b2943&ccId=19000101_000001&jobId=402089&source=CC2&lang=en_US

 

Ave Maria University is dedicated to the formation of joyful, intentional disciples of Jesus Christ through Word and Sacrament, scholarship and service.

The Residence Hall Director must embrace and advance the Catholic mission and identity of the University through personal conduct that upholds the utmost confidentiality of the office and represents the highest Christian standards.

Ave Maria University does not discriminate in employment opportunities, practices or the terms and conditions of employment based on race, color, sex, national origin, age, disability, or any other characteristic protected by federal, state or local law.

For more information about Ave Maria University please visit our website:   www.avemaria.edu

 

The town of Ave Maria is Southwest Florida’s newest hometown, built around the Ave Maria University and the Ave Maria Parish.  A small, safe, and family oriented community with affordable housing, yet just 30 minutes away you will discover all the treasures of Naples, Florida. For more information on the community please visit this link:  http://www.avemaria.com/community/location

Registrar and Director of Institutional Research

Ave Maria University

Position Posting

 

Ave Maria University seeks applications for the position of Registrar and Director of Institutional Research.

Please see the application instructions below the job description. 

Title: Registrar and Director of Institutional Research Employee Class:Full Time
Department: 3027 Academic Records FLSA Status: Exempt
Reports To:  Provost/Vice President of Academic Affairs Approved: 04/21 
PRIMARY PURPOSE
The Registrar and Director of Institutional Research is responsible for the management of all facets of the operations of the Registrar’s office including registration, enrollment reporting, course scheduling, enrollment certification, grades, official transcripts, degree audits, diplomas, and academic records. The primary function is to provide leadership, to plan, organize and manage all of the activities related to the records and registration, and serve as the central records facilitator for permanent academic information on current and prior students. The Registrar maintains accurate and complete academic records of courses offered, teaching assignments, classroom facilities, class enrollments, student demographic information, degree audits, grades awarded and degrees conferred. All functions are accomplished in accordance with institutional academic policies and practices, as well as with rules of other external regulatory or accrediting agencies. The Registrar and Director of Institutional Research must keep abreast with operational and reporting trends, regulations, and technology solutions for improving the efficiency and effectiveness of the Registrar’s Office. The Registrar AND Director of Institutional Research also directs analysis of official institutional data for reporting and institutional research purposes.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Time %
1. Responsible for collecting, maintaining and reporting of student records. Internal and external data reporting functions include enrollment and grade reporting, IPEDS, CDS, and other federal/state reports. 30
2. Work with department chairs, faculty members, and the Dean’s Office to devise course schedules that efficiently use classroom spaces. 10
3. Direct and coordinate student registration activities. 10
4.  In coordination with the Admissions Office, facilitate an efficient and timely process to move newly admitted students to registered. 5
5. Supervise the coordination, evaluation and certification of all graduation applications, prepare commencement list, and assist in graduation functions. 10
6. Serve as the Primary Designated School Official in maintaining SEVIS records for international students, answer questions, assist with application processes, and research questions as necessary; apply for recertification as required to maintain certification to host F-1 students; research questions for college administration. 5
7. Direct compilation of information related to the Office of Academic Records policies and procedures for publication in academic catalogue and website. 5
8. Collaborate with administrators, deans, faculty, IT, and advisors to facilitate and improve services to students, including registration/records policy questions. 5
9. Provide leadership and oversight to develop appropriate recommendations for the implementation of related technology application in support of enhanced services offered through the Office of the Registrar. 5
10. Maintain PowerCampus system procedures and make timely updates within the system for each semester. 10
11. Serve on appropriate academic and university committees. 5
INCIDENTAL DUTIES:  The above statements describe the general nature and level of work being performed in this job. They are not intended to be an exhaustive list of all duties, and indeed additional responsibilities may be assigned, as required, by the Provost/VPAA.
EDUCATION: Bachelor’s Degree required, Master’s degree preferred.
EXPERIENCE: Minimum 5 years of experience in higher education.
CERTIFICATION: Student and Exchange Visitor Program (SEVP) Designated School Official (DSO) training.
KNOWLEDGE, SKILLS AND ABILITIES:

·      Ability to be responsible for all facets of managing the daily operations of the academic records department, ensuring compliance with the University, state, and federal laws, policies, and regulations.

·      Expertise in managing academic records; comprehensive knowledge of course registration, enrollment, and student record keeping policies and practices.

·      Understanding of FERPA and other policies related to confidentiality; ability to interpret and apply policy to daily work.

·      Ability to produce, analyze, and distribute reports with varying degrees of complexity to university administration.

·      Ability to archive and organize institutional reports in order to chart multi-year trends in enrollment, retention, and graduation rates.

·      In-depth knowledge of student information systems, preferably Ellucian PowerCampus.

·      Strong organizational, analytical, and problem-solving skills.

·      Ability to work well under pressure, meet competing timeframes, and prioritize work.

·      Ability to communicate effectively, both orally and in writing across multiple departments.

·      Strong leadership skills and ability to establish effective and productive working relationships.

·      Ability to work with diverse constituencies, individually and as a group.

·      Facility with Microsoft Excel, Power BI, or other data management software used for data analysis and institutional research.

·      An understanding and appreciation for AMU’s mission as a Catholic liberal arts university.

PHYSICAL SKILLS AND ABILITIES: Depending on the assignment, may require ordinary ambulatory skills sufficient to visit other locations; or the ability to stand, walk and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read technical information.
WORKING CONDITIONS: Work is performed indoors with minimal exposure to safety and health hazards, and requires seated, standing, and movement work.

APPLICATION INSTRUCTIONS:

Interested candidates are required to apply electronically within AMU’s online talent management site.

Complete the online application questions, and have prepared to upload all three of the required items to be considered, as a second log in is not permitted:

1)  A letter of interest addressed to the Provost/VP Academic Affairs, that explains your interest, experience, knowledge of the Catholic mission of AMU, and your willingness to support it;
2)  A current Resume;
3)  Three professional references with contact information for future use if requested and consent is provided.

Click or copy and paste the below link to AMU’s online talent management site to your web browser:

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=70cb71c1-96f8-4956-8cce-ce625b0b2943&ccId=19000101_000001&jobId=404924&source=CC2&lang=en_US

A review of applications will begin immediately and continue until the position is filled.   Position is subject to final executive approval.   Ave Maria University provides an excellent benefit package to full time faculty and staff.

Ave Maria University does not discriminate in employment opportunities, practices or the terms and conditions of employment based on race, color, sex, national origin, age, disability, or any other characteristic protected by federal, state, or local law.

Social Media Coordinator

AVE MARIA UNIVERSITY

POSITION POSTING – SOCIAL MEDIA COORINATOR

We are looking for a talented Social Media Coordinator to manage and maintain all social networks for Ave Maria University. This full time position reports directly to the Vice President of Marketing.

Responsibilities:

  • Implement social media strategy
  • Increase AMU brand awareness by developing resonating content that builds upon and expresses the University’s positon, covers real-time activities, and deploys all four channels on a daily basis – Facebook, Instagram, LinkedIn, and Twitter
  • Ensures social media networks remain a source of information and engagement regarding news and activities at AMU
  • Instill a Christian spirit into the social channels, lifting these mediums to match the higher calling of Christ and His Church as outlined in Inter Mirifica
  • Constantly measure and provide analytics showing the effectiveness of our social media strategy, trends in social media tools, and seek to continually update and abide by best practices
  • Keep up with and even anticipate new technologies
  • Collaborate with all University departments acting swiftly to highlight events/happenings
  • Coordinate with videographers, graphic artists, copywriters, podcasters, and others so as to communicate AMU through all the senses.
  • Exceptional time management and organizational skills
  • Creative and team approach to problem solving
  • Effective writing, editing and oral communication skills
  • High attention to detail, grammar, and spelling
  • Ability to develop vast knowledge of Ave Maria University and envision how messaging can accelerate our customers path to engagement
  • Occasionally available after hours for immediate response and messaging

Incidental Duties:

The above responsibilities describe the general nature and level of work performed in this job.  They are not an exhaustive list of all duties, and indeed additional responsibilities may be assigned, as required, by management.

Education:  Bachelor’s Degree required, preferably in marketing or related major.

Experience:  Previous experience (1+ years) in social media or marketing is required.

Physical Skills and Abilities:  Requires ordinary ambulatory skills sufficient to visit all campus locations.  The ability to sit for extended periods, stand, walk, lift, carry, and move light to medium weights of 10-50 pounds.  Requires visual acuity to use a keyboard, operate equipment, and read and write information.

Application Instructions:  Interested candidates are required to apply electronically within AMU’s online talent management site.  Have all required application materials prepared to upload at initial log in as additional log-ins and document uploads are not available.

Please submit your resume, cover letter addressed to the attention of Vice President of Marketing and Communications, and a list of references with contact information, by clicking on or copying and pasting the below URL to your web browser:

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=70cb71c1-96f8-4956-8cce-ce625b0b2943&ccId=19000101_000001&jobId=405615&source=CC2&lang=en_US

 

Ave Maria University provides an excellent benefits package to full time staff.

Ave Maria University is dedicated to the formation of joyful, intentional disciples of Jesus Christ through Word and Sacrament, scholarship and service.  Must share a commitment to the mission, values, goals and plans of Ave Maria University as a Catholic higher education university as expressed in Ex Corde Ecclesiae.

Ave Maria University does not discriminate in employment opportunities, practices or the terms and conditions of employment based on race, color, sex, national origin, age, disability, or any other characteristic protected by federal, state or local law.

For more information about Ave Maria University, please visit our website:   www.avemaria.edu

 

The town of Ave Maria is Southwest Florida’s newest hometown, built around the Ave Maria University and the Ave Maria Parish.  A small, safe, and family oriented community with affordable housing, yet just 30 minutes away you will discover all the treasures of Naples, Florida with its sugar-sand beaches, cultural attractions such as Artis Naples, the Sugden Community Theater, and a large array of shopping and dining choices.   For more information on the community, please visit this link:  http://www.avemaria.com/community/location

*The following are not Ave Maria University positions but are performed at the University.

Catering Positions

The following position is open through Aladdin Services Inc., an Elior company.

Complete an application here or contact Rob at (239) 280-2506.

Grill Cook

The following position is open through Aladdin Services Inc., an Elior company.

Complete an application here or contact Rob at (239) 280-2506.

Line Cook

The following position is open through Aladdin Services Inc., an Elior company.

Complete an application here or contact Rob at (239) 280-2506.