Ave Maria University

ADMISSIONS DEPARTMENT

Job Announcement

Position:  Ave Maria University (AMU) is seeking a highly motivated, sales-oriented candidate for the position of Admissions Counselor.  Reporting to the Director of Admissions, this position is responsible for meeting aggressive enrollment goals. Work includes reviewing student applications, interfacing with prospective students and families, communicating the areas of distinction for attending AMU, and enrolling students that are mission-minded, meet our academic criteria, and involved in other campus communities (athlete, band, campus ministry, households). 

Title: Admissions Counselor

Reports to: Director of Admissions

Status: Full-time

Location: Ave Maria, FL

Department: Enrollment/Admissions

Qualifications:

• Bachelor’s degree from an accredited institution.
• Minimum 2-3 years recent part-time or full-time work experience; progressive increases in responsibility preferred; experience in admissions work or in higher education preferred.
• Strong people and communications skills required, sales experience or customer service experience preferred.
• Strong computer skills: Word, Excel, Outlook and ability to learn and work with the university’s other software tools and CRM of TargetX and PowerCampus.

Job Summary and responsibilities:

• Meeting pre-determined application, accepted, deposit and enrollment goals for the assigned caseload of prospective students.
• Effectively disseminating information to a variety of audiences including prospective students, parents and school officials through presentations, or in one-to-one counseling sessions.
• Assisting in planning and implementation of on-campus recruitment events.
• Communicating to prospective students and parents through varied media at appropriate times throughout the recruitment cycle.
• Participating in application review processes.

Knowledge and Skill Requirements:

• Effective communication skills, both verbal and written.
• Works well in a team environment; positive attitude a must.
• Creative problem-solver with attention to detail.
• Desire to help and teach others.
• Customer service approach to dealing with students, parents and fellow staff and faculty.
• Professional demeanor and ability to interact with students and internal staff and faculty.
• Strong writing, presentation, and analytical skills.
• Knowledge of admissions information system or CMR software, strong Microsoft Excel, Word, PowerPoint skills.
• Some evening and weekend hours are required. Driving may be required. Minimal travel may be required.

TO APPLY:  Please copy and paste the URL below to your web browser to be directed to the online talent site; register, complete the online application, and attach your resume, cover letter addressed to the attention of Director of Human Resources, and reference letters or contact information for three references:

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=70cb71c1-96f8-4956-8cce-ce625b0b2943&ccId=19000101_000001&jobId=401314&source=CC2&lang=en_US

Ave Maria University provides an excellent benefit package to full time faculty and staff.

Ave Maria University is dedicated to the formation of joyful, intentional disciples of Jesus Christ through Word and Sacrament, scholarship and service.

Ave Maria University does not discriminate in employment opportunities, practices or the terms and conditions of employment based on race, color, sex, national origin, age, disability, or any other characteristic protected by federal, state or local law.

CERTIFIED ATHLETIC TRAINER

Job Posting:

Ave Maria University is currently accepting applications for a full-time athletic trainer position.
Ave Maria University currently has 4 certified full-time athletic trainers on staff and is seeking to fill the fifth position. Reporting to the Director of Sports Medicine, this position will assist the Sports Medicine Department to provide medical coverage to 15 varsity NAIA sports, with their main sport coverage to be determined. The duties of this position will include, but are not limited to, providing prevention and care of injuries, development and implementation of rehabilitation programs, maintaining medical records including documentation of injuries and treatments, scheduling medical appointments, providing injury/status reports to coaches, sport coverage for practice and games which may require travel, and assisting with drug testing.

Job Requirements

• Master’s or Bachelor’s degree from an accredited, professional Athletic Training program required
• Minimum of 2 years of experience
• BOC certification
• Florida licensure (be in good standing or able to obtain)
• Current certification in CPR/First Aid/AED

Preference given to those applicants with collegiate experience. Candidate must be detail orientated, have good communication skills, a positive work ethic, and the ability to work well with other staff. Our priority will be to hire individuals who respect and are able to represent the mission of the Athletic Department and Ave Maria University.

Ave Maria University is dedicated to the formation of joyful, intentional disciples of Jesus Christ through Word and Sacrament, scholarship and service, and the successful candidate must embrace and advance the Catholic mission.

Ave Maria University does not discriminate in employment opportunities, practices or the terms and conditions of employment based on race, color, sex, national origin, age, disability, or any other characteristic protected by federal, state or local law.

If selected, a background screening and drug test will be conducted.

Application Instructions: 

We require electronic application to our online talent management site.   

Please attach your cover letter, resume, and list of at least 3 references with their contact information to the attention of:

Victoria Holmes, MS, LAT, ATC

Director of Sports Medicine

Ave Maria University

 Have your requested application materials ready and then complete the application and upload your documents by clicking on this URL:

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=70cb71c1-96f8-4956-8cce-ce625b0b2943&ccId=19000101_000001&jobId=401556&source=CC2&lang=en_US

Ave Maria University

Position Posting

Director of Admissions

Ave Maria University is seeking applications from an experienced, energetic, and productive leader who will serve as the Director of Admissions for the institution.

The Opportunity and Location:

Ave Maria University is located in the town of Ave Maria, Southwest Florida’s newest hometown, and built around the Ave Maria University and the Ave Maria Parish.  Ave Maria is a small, safe, and family oriented community that features affordable housing and is just 30 minutes away from the treasures of Naples, Florida with its sugar-sand beaches, cultural attractions and a large array of shopping and dining choices.   For more information on the community please visit this link: https://www.avemaria.com/community/lifestyle/

Ave Maria University

Ave Maria University is a private non-profit academic institution that pledges faithfulness to the teachings of the Catholic Church and offers one of the finest classical liberal arts curricula in America, as well as opportunities for specialized study in all of the sciences and humanities.

Ave Maria is known for its exceptional academics, faithfulness to the magisterium of the Catholic Church, dedicated faculty and caring staff, and a unique educational philosophy that strives to develop the whole person.  Our students demonstrate their Catholic faith through service, both locally and abroad, through the Mother Teresa Project.  AMU is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award baccalaureate, masters, and doctoral degrees. The University has 33 degree majors, 15 NAIA sports teams, as well as non-varsity and intramural club sports, faith Households, and many clubs, activities, and social events. For more information on the University please visit:  www.avemaria.edu

PRIMARY PURPOSE:   

The Director of Admissions will supervise the recruitment division of the Enrollment Management Leadership team, and will report to and collaborate with the Associate Vice President of Enrollment.  The Director of Admissions position has the primary day-to-day responsibility to hire, train, motivate, and supervise the admissions counselors in all facets of student recruiting, while guiding the collective effort of the team towards achieving the University’s annual enrollment goals.

The position will oversee the strategic enrollment and recruitment projects in the office including outreach efforts, communication development and execution, recruitment policy and procedures, and key initiatives in the CRM system.

Together with the Associate Vice President, the Director of Admissions will assist with establishing an annual roadmap with measurable outcomes and assessment methods.  The position will perform data searches and generate reports from the database so that data driven decisions can be made regarding recruitment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist the AVPEM in the pursuit of continuous improvement of short and long-term strategic enrollment objectives.
• Hire, train and lead the Admissions Counselors to articulate effectively to prospective students and their families the mission and values of the University.
• Provide vision, leadership, and training to admissions counselors on the strategic direction of Admissions in support of the University’s aggressive enrollment goals while maintaining student quality and diversity.
• Consult and strategize with the Associate Vice President of Enrollment on the development and execution of an innovative, comprehensive, data-driven marketing plan with strategies targeted at coverage / penetration in new and existing markets, admissions issues, and reporting.
• Monitor the implementation of Admissions processing procedures, ensuring compliance with the University, federal, state, and accrediting policies and standards.
• Directs customized admissions counseling and communication strategies, to ensure that the admissions counselors are providing appropriate support and information to the student from inquiry to matriculation.
• Implements measurable enrollment processes and procedures for Admissions that ensures cohesive communication between departments, efficient and timely processing of applications, and customized notification to student
• Work closely with the Director of Financial Aid, Academic department chairs, Registrar division, and Athletic Department staff to provide timely assistance to prospects throughout the enrollment process.
• Collaborate with the Marketing Director on communication related to domestic and international recruitment. Engage in strategic planning with marketing, using data for recruitment.
• Work with the IT department on training related to the processing of software to streamline admission process.
• Interface with personnel of other departments to maintain effective channels of communication on enrollment issues to assist the Admission Counselors in guiding students.
• Promotes collaboration and transparent communication of admission goals, activities, and progress to faculty, staff, and the broader campus community.
• Represents the University to students, parents, and community members at public events.
• Ensures monitoring systems are in place to track compliance with all federal and state laws and regulations, and that all staff have the training that they need to comply with relevant laws and regulations, and assures accurate and prompt reporting of data.
• Adheres to and fosters high standards of ethical conduct, compliance with all applicable laws and regulations, and appropriate financial oversight and controls.
• Attends related university system meetings, and frequently works evenings and weekends.
• Spearhead reporting systems for the President’s Cabinet, Board of Directors, and the Enrollment team to ensure accurate, timely data is generated and reported.
• The above statements describe the general nature and level of work performed in this job. They are not intended to be an exhaustive list of all duties, and additional responsibilities may be assigned, as required, by management

EDUCATION, EXPERIENCE, SKILLS QUALIFICATIONS

• Bachelor’s degree from an accredited institution required (Master’s preferred)
• 5 years of college/university admissions office experience, with at least two years of supervisor experience
• Online and regional campus admissions experience
• Experience creating recruitment plans and proven ability to meet recruitment goals
• Understanding of admission processes and best practices
• Experience working in a goal-oriented environment or student enrollment operation.
• Familiarity with financial aid awarding criteria.
•  Experience using TargetX CRM, PowerCampus by Ellucian systems, or similar admissions software preferred, Microsoft Word, and Excel software required.

Knowledge, Skills and Abilities:

• Ability to thrive within a competitive sales atmosphere, setting, motivating, and meeting or overachieving on goals.
• Exceptional written and oral communication skills to sell or market the institution and communicate effectively with all levels of the university and external business partners.
• Must be a strong leader and skillful manager possessing the change management and flexibility needed to maintain peak performance.
• Must exhibit a high degree of professionalism and ability to maintain confidentiality.
• Strong team building skills to foster collaboration with a team and expanding university.
• Excellent organizational and analytical skills as well as verbal and written communication skills
• Outstanding customer service skills
• Self-directed with the ability to adapt to changing needs and priorities on a daily basis.
• Ability to work in a hands-on capacity at all times.
• Knowledge in dealing with human resources, finance, and all other operational details described above.
• Must embrace, promote, and have a commitment to the mission, values, goals and plans of Ave Maria University as a Catholic higher education university as expressed in Ex Corde Ecclesiae

Work Conditions and ADA

• Position will be in a University Campus setting and will require sitting, standing, and walking.
• Will require sitting for long periods of time.
• At times, may require availability to work evenings and weekends
• May require prolonged periods of utilizing a telephone, and looking at a computer screen
• May require long hours to provide support to campus student admissions teams.
• Local travel for meetings, conferences and visits within the area may be required.

Application Information

Interested candidates are required to apply electronically within AMU’s online talent management site.

Copy and paste the below link to AMU’s online talent management site to your web browser.   Complete the online application questions, and upload a Letter of Interest addressed to the Director of Human Resources, a current Resume, and three professional references with contact information.

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=70cb71c1-96f8-4956-8cce-ce625b0b2943&ccId=19000101_000001&jobId=401560&source=CC2&lang=en_US

A review of applications will continue until the position is filled.   Ave Maria University provides an excellent benefit package to full time faculty and staff.

Ave Maria University does not discriminate in employment opportunities, practices or the terms and conditions of employment based on race, color, sex, national origin, age, disability, or any other characteristic protected by federal, state, or local law.

Ave Maria University

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POSITION POSTING

Enrollment Data Specialist – Admissions

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Ave Maria University is accepting applications for an Enrollment Data Specialist for the Admissions Department.

PART I: JOB INFORMATION

POSITION TITLE:  Enrollment Data Specialist

REPORTS TO:          Vice President of Enrollment, and Supervisory Staff

DEPARTMENT:      Enrollment Services/Admissions – 3014

STATUS:                    Full Time, Exempt

EFFECTIVE DATE: March 2020

___________________________________________________________________

PART II:   POSITION SUMMARY

The primary purpose of the Enrollment Data Specialist is to enter, track, and manage data for prospective students in order to support the Enrollment Department. The Enrollment Data Specialist should serve as the super user and support person for CRM (Target X).

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PART III: ESSENTIAL JOB RESPONSIBILITIES AND DUTIES

KEY RESPONSIBILITIES:

• Accurately, reliably and independently process applications, transcripts and test scores into the school’s SIS (Power Campus).
• Develop complete understanding of The Common Application, College Board, ACT, CLT and other enrollment platforms and be able to utilize in applications processing role.
• Become a proficient user of CRM (TargetX).
• Work closely with admissions counselors to process applications and complete files.
• Create customizable reports and dashboards to assist Admissions department.
• Manage Enrollment’s usage of the University-wide texting platform, SignalVine.
• Analyze Enrollment data.
• Create email campaigns for Enrollment.
• Administrative duties such as approving timecards, processing check requests, and managing office supply inventory.
• Updating the University’s admissions applications annually and on an as-needed basis.
• Very strong typing and data entry skills required.
• Other duties as assigned.

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PART IV: POSITION SPECIFICATIONS

 

EDUCATION:  Bachelor’s degree in liberal arts, business administration, computer science, or related field is preferred.  High School diploma is required.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Microsoft Office Suite knowledge and experience with Word, Outlook, Excel, and PowerPoint.
• Knowledge of school information systems (SIS) such as PowerCampus,
• Knowledge of TargetX or Salesforce CRM preferred.
• IT background preferred.
• Knowledge of data analytics preferred.
• Work well in a team environment; positive attitude a must.
• An understanding of Adobe Creative Suite and HTML is a plus. Familiarity with content management systems, online forms, and marketing automation software is preferred.
• Ability to maintain confidentiality, strong initiative, judgment and leadership skills, strong organizational and project management skills with the ability to multitask, and manage a variety of projects and priorities, coordinating the actions of others, and follow through on projects to timely completion.

WORK EXPERIENCE AND QUALIFICATIONS:

Previous experience with a university Admissions or Enrollment & Marketing department is preferred.

 

WORKING ENVIRONMENT:  The work is performed primarily indoors, in an office setting, and the usual and customary methods of performing the job’s essential functions requires ordinary ambulatory skills sufficient to visit campus buildings, with the ability to be seated for extended periods while working on a computer within the office, with the ability to stand, walk and manipulate (lift, carry, move) light to medium weights of 10 – 50 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read technical information.

 

Application Information

Interested candidates are required to apply electronically within AMU’s online talent management site.

Copy and paste the below link to AMU’s online talent management site to your web browser.   Complete the online application questions, and upload a Letter of Interest addressed to the Director of Human Resources, a current Resume, and three professional references with contact information.

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=70cb71c1-96f8-4956-8cce-ce625b0b2943&ccId=19000101_000001&jobId=401991&source=CC2&lang=en_US

 

A review of applications will continue until the position is filled.   Ave Maria University provides an excellent benefit package to full time faculty and staff.

Ave Maria University does not discriminate in employment opportunities, practices or the terms and conditions of employment based on race, color, sex, national origin, age, disability, or any other characteristic protected by federal, state, or local law.

Ave Maria University

Job Posting

FEMALE RESIDENCE HALL DIRECTOR JOB DESCRIPTION

2021-2022 Academic Year

 

Ave Maria University Residence Life Department seeks applications for a female residence hall director to work full time for the 2021-2022 Academic Year.

Title: Female Residence Director	Employee Class: FULL TIME Exempt
Department: 3002 Residence Life	12 month, full-time, live-in position.
Reports To: Director of Residence Life
PRIMARY PURPOSE
Under the direct supervision of the Director of Residence Life, the Residence Director is responsible for the housing operations of the female residence hall facilities and the direct supervision of the Resident Assistants in her assigned residence hall.  The Residence Director will utilize and develop skills in staff supervision, administration, interpersonal communication, management, mediation, and program development while maintaining the spirit of Ex Corde Ecclesiae.  The Residence Director, along with the support of her staff of Resident Assistants, is responsible for promoting Christ-centered spiritual growth in the residence halls.
ESSENTIAL DUTIES AND RESPONSIBILITIES
General Responsibilities  Serve as a strong Catholic role model for the students and the community. Participate in campus-wide programming and staff events as needed. Take part in professional staff on-call duty rotation (nightly and weekend). Maintain a specific number of office hours per week. Attend staff meetings as determined by supervisor. Train and Manage assigned Resident Assistant hall staff. Performs special projects and other duties as assigned by the Director of Residence Life or the Vice President of Student Affairs.
Housing Operations Responsible for coordinating a variety of operations within the department including roommate matching, data management, occupancy reports, housing contract administration, withdrawals and cancellations, room assignments, residence hall opening and closing, etc. Coordinate and approve assigned residence hall room changes. Assist with the development and monitoring of a system for furniture and equipment inventory and replacement. Maintain and update a database containing building information. Oversee and coordinate room inspections of assigned residence halls.
Student Conduct Clearly communicate, interpret and enforce department and University policies to staff and students. Ensure staff members are appropriately confronting and documenting behavior issues and concerns. Review all incident reports, consult, and follow-up on incident reports as needed. Oversee resolution of Code of Conduct violations. Serve as the Student Conduct hearing officer as needed. Assist in providing programs and educational interventions to minimize behavioral issues within the community. Challenge, confront and follow up on negative behavior and vandalism. Recommend changes in policies and procedures, as needed. Assist Security in the evacuation of residence halls during fire drills.
Community Development Administer a comprehensive programming model that provides the residents with a variety of activities and experiences. Distribute, collect, and manage all of the forms associated with Residence Life Programming including Planning, Evaluation, and Attendance Sheets. Oversee all residence hall programming efforts and maintain appropriate records. Design and present campus-wide educational programs. Work at deepening relationships with the residents by planning activities, honoring special days (e.g. birthdays, feast days), etc. Promote and encourage individual responsibility and respect for others. Develop effective relationships with residents through daily interaction. Encourage a sense of building pride and respect for the residence hall and community. Educate students on the importance of personal and building security. Build and maintain a working relationship with all other departments on campus.
Counseling and Advising  Be sensitive and responsive to students’ spiritual, emotional, personal, and academic needs; advise and make appropriate referrals to campus resources. Attend to the health and safety of residents in medical, psychological, and other crisis or emergency situations.  Be aware of and respond to the effects such crises have on the community.
Spiritual Life Serve as a spiritual shepherd in the residence hall, creating an atmosphere of encouragement and support for the resident students, during daily life, celebration, and times of crisis. Work with the Mother Teresa Project to organize and lead a service project for students each semester. Seek out individual ministry with residents through being involved, available, and approachable, showing concern, listening, and praying with them. Keep the residents informed of relevant spiritual information and provide them with resources which will help them grow spiritually.
Supervision  Provide on-going supervision, support, and evaluation for the Resident Assistants. Plan and conduct weekly staff meetings. Meet on a bi-weekly individual basis with Resident Assistants. Coordinating Resident Assistants’ weeknight duty.
Hall Operations  Assist with opening and closing of the residence halls each semester. Build and maintain a working relationship with the Physical Plant staff. Report all maintenance and housekeeping problems to Physical Plant. Follow up on problems not remedied within a reasonable time.

 

Education and Experience:  Bachelor’s degree required and professional Student Affairs experience preferred.

 

TO APPLY:  Interested candidates are required to apply electronically within AMU’s online talent management site.

 

Copy and paste the below link to AMU’s online talent management site to your web browser.   Complete the online application questions, and upload your cover letter addressed to Ryan Welch, Director of Residence Life, a current Resume, and a list of three professional references with contact information.

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=70cb71c1-96f8-4956-8cce-ce625b0b2943&ccId=19000101_000001&jobId=402089&source=CC2&lang=en_US

 

Ave Maria University is dedicated to the formation of joyful, intentional disciples of Jesus Christ through Word and Sacrament, scholarship and service.

The Residence Hall Director must embrace and advance the Catholic mission and identity of the University through personal conduct that upholds the utmost confidentiality of the office and represents the highest Christian standards.

Ave Maria University does not discriminate in employment opportunities, practices or the terms and conditions of employment based on race, color, sex, national origin, age, disability, or any other characteristic protected by federal, state or local law.

For more information about Ave Maria University please visit our website:   www.avemaria.edu

 

The town of Ave Maria is Southwest Florida’s newest hometown, built around the Ave Maria University and the Ave Maria Parish.  A small, safe, and family oriented community with affordable housing, yet just 30 minutes away you will discover all the treasures of Naples, Florida. For more information on the community please visit this link:  http://www.avemaria.com/community/location

The following position is open through Aladdin Services Inc., an Elior company.

Complete an application here or contact Rob at (239) 280-2506.

The following position is open through Aladdin Services Inc., an Elior company.

Complete an application here or contact Rob at (239) 280-2506.

The following position is open through Aladdin Services Inc., an Elior company.

Complete an application here or contact Rob at (239) 280-2506.