The Office is here to serve the needs of the students, to respond to the requests of the faculty and administration, and to safeguard the integrity of the Institution’s records and degrees.
|Monday – Friday: 9:00am – 5:00pm
Located in the Prince Building
Phone: (239) 280-2565, Fax (239) 280-2566
The statement concerning Ave Maria University’s accreditation status may be found here.
Commission on Colleges, Southern Association of Colleges and Schools
Enrollment and Degree Verification
AMU has partnered with the National Student Clearinghouse to provide enrollment and degree verifications. The National Student Clearinghouse can be contacted at:
Mail: 2300 Dulles Station Blvd. Suite 300 Herndon, VA 20171
- Request Transcripts
- Academic Catalogue
- Final Exam Schedule
- Active Course Schedules
- Self Service Registration
- Online Forms
Please click here to request your transcript.
Transcript requests for Ave Maria University and any of its affiliates (College of the Americas, Ave Maria University Latin American Campus, or Ave Maria College) must be submitted online. We have recently changed vendors from Transcripts on Demand to Parchment. In order to use this service, you must create an account (even if you had a Transcripts on Demand account).
Student Athletes: All NAIA transcript requests are to be submitted through Parchment.
Prospective Graduate students: All transcript requests going to the Graduate Theology Department or to Christy Dorer must be submitted through Parchment.
Please note that if you are requesting a transcript mid-semester, you will need to request a separate transcript to be sent when the semester is complete. We do not automatically send an updated transcript. If you are leaving the university, please also make sure that any incomplete future semesters have also been taken off of your transcript by contacting firstname.lastname@example.org.
Transcripts cannot be issued without the student’s written permission (FERPA.1974). All financial obligations to Ave Maria University (AMU) must be resolved before a transcript will be released. If you have questions about your account, please contact the Bursar’s Office (AMUbursar@avemaria.edu or (239) 280-1673). Ave Maria University policy does not permit this office to send transcripts (either official or unofficial) by fax or to disclose grades over the telephone. If you need a copy of your unofficial transcript, you may access it through your self-service account. Please contact IT if you need assistance with your account.
For a full listing of courses currently on offer, select the appropriate “Period” from the drop-down menu and “Session” 01, then “Search.” Summer term has two sessions, 01 and 02. To sort both, leave the session blank.
For any questions regarding the current course schedule, please contact the Registrar at (239) 280-2565 or email@example.com
During open registration periods, students can search for and register for their classes using Ave Maria University’s SelfService Portal. While the Section Search function is accessible to the general public at all times, only students who have been approved by their academic advisors for registration will be able to select courses and register for classes.
Please keep in mind that the Office of Academic Records does not have access to reset SelfService usernames or passwords; please contact Alex Chaparro Systems and Engineering office (extension 2585; (239) 280-2585) for assistance.
On this page, you will find several forms used by the Office of Academic Records in our efforts to assist you as quickly and efficiently as possible. If you have any questions, please do not hesitate to contact us at (239) 280-2565 or by email at firstname.lastname@example.org .
Forms for Registration
Course Withdrawal Form: For use when you wish to withdraw from a course after the last day to Drop but before or on the last day to withdraw without penalty. (Please review the academic calendar for the specific dates)
Directed Independent Study Form: This form must be completed, signed by all required parties, and submitted to the Office of Academic Records no later than the last day to Add courses.
Transient Student Form/External Coursework Approval Form: For use by matriculated students only seeking permission to take courses at other institutions and apply that credit to their Ave Maria University program of study.
Overload Form: Form is used by students to request an overload of more than 18 credits for one semester.
Request for Audit Form: This form is used to request auditing a class.
Forms for Changes to Student Information/Status
Declaration of Major/Minor: Students are asked to complete and submit this form during their Sophomore year. This form may also be used to indicate a double major, minor, or multiple minors. If you have already declared one major and wish to add a double major, please simply add as “second major” on this form.
Change of Address Form: This form must be completed and submitted within 10 days of a student’s move to ensure proper record maintenance.
Change of Name Form: This form is completed by those with an official name change who can provide official documentation of their name.
Enrollment Verification: This form is used to request a letter verifying a student’s enrollment at the university for the current or past semester(s), graduation information, etc.
Exit Interview: fill this out if you intend to leave at the end of the semester and will not return to AMU. Please also use this form if you intend to leave the university during the add/drop period of each semester. DO NOT use this form if you are trying to withdraw from your current semester classes. Please contact the Registrar to withdraw from your current semester classes.
Application to Graduate Forms
Graduation is not automatic!
You must complete the appropriate Application to Graduate form in order to be included in graduation ceremonies and for successful processing of your degree and reception of your diploma. Failure to do so within the time communicated to you by the university will delay processing.
Upon receipt of the Application to Graduate, the Office of Academic Records will complete a Degree Audit. If any discrepancies are noted, you will be contacted via your Ave Maria email.
FERPA Release Form: Under the terms of the Family Educational Rights and Privacy Act, students at Ave Maria University are able to restrict certain elements of their academic records. Please complete this form if you have not already done so and submit it to the Registrar as soon as possible.
In-School Deferment Request Form: This form is to be filled out completely, including any Lender information, and submitted to the Registrar for certification.
Direct Lending Deferment Request Form: This form is to be filled out completely and submitted to the Registrar for certification for those students participating in Direct Lending.
For forms involving full institutional semester withdrawal and medical withdrawal/drop form, contact email@example.com or call 239-280-2565.