Registration and Records

The Office is here to serve the needs of the students, to respond to the requests of the faculty and administration, and to safeguard the integrity of the Institution’s records and degrees.

Monday – Friday: 9:00am – 5:00pm


Located in the Prince Building

Phone: (239) 280-2565, Fax (239) 280-2566

The statement concerning Ave Maria University’s accreditation status may be found here.
Commission on Colleges, Southern Association of Colleges and Schools

Enrollment and Degree Verification
AMU has partnered with the National Student Clearinghouse to provide enrollment and degree verifications. The National Student Clearinghouse can be contacted at:
Web: www.degreeverify.orgExternal link
Mail: 2300 Dulles Station Blvd. Suite 300 Herndon, VA 20171

Course SchedulesExternal link

Voter Registration

Veterans Affairs

FERPA Information

Transfer of Credit Policies

Please click here to request your transcript.

Transcript requests for Ave Maria University and any of its affiliates (College of the Americas, Ave Maria University Latin American Campus, or Ave Maria College) must be submitted online. We have recently changed vendors from Transcripts on Demand to Parchment. In order to use this service, you must create an account (even if you had a Transcripts on Demand account).

Student Athletes: All NAIA transcript requests are to be submitted through Parchment.

Prospective Graduate students: All transcript requests going to the Graduate Theology Department or to Christy Dorer must be submitted through Parchment.

Please note that if you are requesting a transcript mid-semester, you will need to request a separate transcript to be sent when the semester is complete. We do not automatically send an updated transcript. If you are leaving the university, please also make sure that any incomplete future semesters have also been taken off of your transcript by contacting

Transcripts cannot be issued without the student’s written permission (FERPA.1974). All financial obligations to Ave Maria University (AMU) must be resolved before a transcript will be released. If you have questions about your account, please contact the Bursar’s Office ( or (239) 280-1673). Ave Maria University policy does not permit this office to send transcripts (either official or unofficial) by fax or to disclose grades over the telephone. If you need a copy of your unofficial transcript, you may access it through your self-service account. Please contact IT if you need assistance with your account.

Active Course Schedules

For a full listing of courses currently on offer, select the appropriate “Period” from the drop-down menu and “Session” 01, then “Search.” Summer term has two sessions, 01 and 02.  To sort both, leave the session blank.

For any questions regarding the current course schedule, please contact the Registrar at (239) 280-2565 or

During open registration periods, students can search for and register for their classes using Ave Maria University’s SelfService Portal.  While the Section Search function is accessible to the general public at all times, only students who have been approved by their academic advisors for registration will be able to select courses and register for classes.

Please keep in mind that the Office of Academic Records does not have access to reset SelfService usernames or passwords; please contact Alex Chaparro Systems and Engineering office (extension 2585; (239) 280-2585) for assistance.

On this page, you will find several forms used by the Office of the Registrar in our efforts to assist you as quickly and efficiently as possible.  If you have any questions, please do not hesitate to contact us at (239) 280-2565 or by email at .

Dynamic Forms Dashboard: Students looking to track the completion of their forms can log onto their Dynamic Dashboard:

Forms for Registration

Course Withdrawal Form For use when you wish to withdraw from a course after the last day to Drop but before or on the last day to withdraw without penalty.  (Please review the academic calendar for the specific dates)

Directed Independent Study Form:  This form must be completed, signed by all required parties, and submitted to the Office of the Registrar no later than the last day to Add courses.

Internship Request Form: This form is used to apply for permission to add an internship course, not a directed study course. This form must be submitted before the last day to add course.

Transient Student Form/External Coursework Approval Form:  For use by matriculated, current students only seeking permission to take courses at other institutions and apply that credit to their Ave Maria University program of study.

Overload FormForm is used by students to request an overload of more than 18 credits for one semester.

Request for Audit Form: This form is used to request to audit a class.

Forms for Changes to Student Information/Status

Major, Minor, and Advisor Declaration Form Students are required to complete and submit this form during their Sophomore year.  This form may also be used to indicate a new major, double major, minor, multiple minors, or an update to the student’s advisor.

Change of Address Form:  This form must be completed and submitted within 10 days of a student’s move to ensure proper record maintenance.

Change of Name Form: This form is completed by those with an official name change who can provide official documentation of their name.

Enrollment Verification: This form is used to request a letter verifying a student’s enrollment at the university for the current or past semester(s). This form can be used for insurance or scholarship purposes to confirm enrollment.

Institutional Withdrawal & Exit Interview: This form is completed if you do not plan to return to AMU and/or intend to leave the university during the course of the semester.  You may also fill out this form if you intend to leave the University during the ADD/DROP period of the semester.

Approval Form for Taking 500 Level Course as an Undergrad: This form is required for any undergraduate student who wants to take any THEO class coded 500 level and above.

Application to Graduate Forms

Graduation is not automatic!

You must complete the appropriate Application to Graduate form in order to be included in graduation ceremonies and for successful processing of your degree and reception of your diploma. Failure to do so within the time communicated to you by the university will delay processing.

Upon receipt of the Application to Graduate, the Office of Academic Records will complete a Degree Audit.  If any discrepancies are noted, you will be contacted via your Ave Maria email.

Application to Receive a Bachelor of Arts/Science Degree

Application to Receive a MA/MBA/PhD

Miscellaneous Forms

FERPA Release Form:  Under the terms of the Family Educational Rights and Privacy Act, students at Ave Maria University are able to restrict certain elements of their academic records.  Please complete this form if you have not already done so and submit it to the Registrar as soon as possible.

In-School Deferment Request FormThis form is to be filled out completely, including any Lender information, and submitted to the Registrar for certification.

Direct Lending Deferment Request Form: This form is to be filled out completely and submitted to the Registrar for certification for those students participating in Direct Lending.

For forms involving full institutional semester withdrawal and medical withdrawal/drop form, contact or call 239-280-2565.