Registration and Records

The Office is here to serve the needs of the students, to respond to the requests of the faculty and administration, and to safeguard the integrity of the Institution’s records and degrees.

Monday – Friday: 9:00am – 5:00pm


Located in the Enrollment Services Center, Room 103

Phone: (239) 280-2565, Fax (239) 280-2566

The statement concerning Ave Maria University’s accreditation status may be found here.
Commission on Colleges, Southern Association of Colleges and Schools

Enrollment and Degree Verification
AMU has partnered with the National Student Clearinghouse to provide enrollment and degree verifications. The National Student Clearinghouse can be contacted at:
Web: www.degreeverify.orgExternal link
Mail: 2300 Dulles Station Blvd. Suite 300 Herndon, VA 20171

Course SchedulesExternal link

Voter Registration

Veterans Affairs

FERPA Information

Transfer of Credit Policies

Please click here to request your transcript.

Transcript requests for Ave Maria University and any of its affiliates (College of the Americas, Ave Maria University Latin American Campus, or Ave Maria College) must be submitted online. We have recently changed vendors from Transcripts on Demand to Parchment. In order to use this service, you must create an account (even if you had a Transcripts on Demand account).

Student Athletes: All NAIA transcript requests are to be submitted through Parchment.

Prospective Graduate students: All transcript requests going to the Graduate Theology Department or to Christy Dorer must be submitted through Parchment.

Please note that if you are requesting a transcript mid-semester, you will need to request a separate transcript to be sent when the semester is complete. We do not automatically send an updated transcript. If you are leaving the university, please also make sure that any incomplete future semesters have also been taken off of your transcript by contacting

Transcripts cannot be issued without the student’s written permission (FERPA.1974). All financial obligations to Ave Maria University (AMU) must be resolved before a transcript will be released. If you have questions about your account, please contact the Bursar’s Office ( or (239) 280-1673). Ave Maria University policy does not permit this office to send transcripts (either official or unofficial) by fax or to disclose grades over the telephone. If you need a copy of your unofficial transcript, you may access it through your self-service account. Please contact IT if you need assistance with your account.

Active Course Schedules

For a full listing of courses currently on offer, select the appropriate “Period” from the drop-down menu and “Session” 01, then “Search.” Summer term has two sessions, 01 and 02.  To sort both, leave the session blank.

For any questions regarding the current course schedule, please contact the Registrar at (239) 280-2565 or

During open registration periods, students can search for and register for their classes using Ave Maria University’s SelfService Portal.  While the Section Search function is accessible to the general public at all times, only students who have been approved by their academic advisors for registration will be able to select courses and register for classes.

Please keep in mind that the Office of Academic Records does not have access to reset SelfService usernames or passwords; please contact Alex Chaparro Systems and Engineering office (extension 2585; (239) 280-2585) for assistance.

On this page, you will find several forms used by the Office of Academic Records in our efforts to assist you as quickly and efficiently as possible.  If you have any questions, please do not hesitate to contact us at (239) 280-2565 or by email at .

Many of the forms on this page require the free Adobe Acrobat (TM) Reader.  You can download this software at

Forms for Registration

Add/Drop Form:  For use when you wish to add or drop a course if you are unable to do so via Self Service.

Course Withdrawal Form:  For use when you wish to withdraw from a course after the last day to Drop but before or on the last day to withdraw without penalty.  (Please review the academic calendar for the specific dates)

Directed Independent Study Form:  This form must be completed, signed by all required parties, and submitted to the Office of Academic Records no later than the last day to Add courses.

Transient Student Form/External Coursework Approval Form:  For use by matriculated students only seeking permission to take courses at other instutitons and apply that credit to their Ave Maria University program of study.

Forms for Changes to Student Information/Status

Declaration of Major/Minor:  Students are asked to complete and submit this form during their Sophomore year.  This form may also be used to indicate a double major, minor, or multiple minors.  If you have already declared one major and wish to add a double major, please simply add as “second major” on this form.

Institutional Withdrawal Form:  This form is only to be used by students who are withdrawing from Ave Maria University, not simply withdrawing from a class.  Please note: if you intend to finish the current term and then depart Ave Maria University, please complete and submit this form at the end of the semester.

Change of Address Form:  This form must be completed and submitted within 10 days of a student’s move to ensure proper record maintenance.

Application to Graduate Forms

Graduation is not automatic!  You must complete the appropriate Application to Graduate form (found below or in the Office of Academic Records) and submit it no later than the semester immediately preceding the semester in which you will graduate.  The form can be turned in to the Office of Academic Records (room 103, Student Enrollment Center), or emailed to  Faxed applications will also be accepted; the number is 239.280.2566.

Upon receipt of the Application to Graduate, the Office of Academic Records will complete a Degree Audit.  If any discrepancies are noted, you will be contacted via your Ave Maria email.

Application to Receive a Bachelor of Arts Degree: Coming Soon!

Application to Receive a Master of Arts Degree: Coming Soon!

Application to Receive a Doctor of Phil. Degree: Coming Soon!

Miscellaneous Forms

FERPA Release Form:  Under the terms of the Family Educational Rights and Privacy Act, students at Ave Maria University are able to restrict certain elements of their academic records.  Please complete this form if you have not already done so and submit it to the Registrar as soon as possible.

In-School Deferment Request FormThis form is to be filled out completely, including any Lender information, and submitted to the Registrar for certification.

Direct Lending Deferment Request Form: This form is to be filled out completely and submitted to the Registrar for certification for those students participating in Direct Lending.