Satisfactory Academic Progress


Satisfactory Academic Progress (SAP) Requirments

Federal regulations (34 CFR 668.16 and 668.34) require that Ave Maria University establish policies to monitor the academic progress of students who apply for and/or receive federal financial aid. The established standards encourage students to complete courses for which aid is received and to progress at a reasonable rate toward the completion of their degree.

Satisfactory Academic Progress Policy for Financial Aid

To monitor this statutory requirement, Ave Maria University (AMU) has developed a policy, which includes three required measures of progress:

  • Qualitative Measure of Progress
  • Pace of Completion
  • Maximum Time Frame

The AMU Satisfactory Academic Progress policy will be applied consistently to all financial aid applicants regardless of whether they had previously received financial aid. Compliance with policy requirements will be checked at the end of each term of enrollment. It is important that you understand the measures of the policy and how it relates to your academic record at AMU: Satisfactory Academic Policy.

Qualitative Measure of Progress

All students must maintain a minimum Cumulative Grade Point Average (CGPA), determined by the number of credits attempted. If a student is able to successfully complete an incomplete (I) course within 30 days, the student may request a re-evaluation of eligibility. Student athletes must meet the minimum CGPA appropriate to their classification to be eligible to compete in intercollegiate athletics at Ave Maria University.

Undergraduate Students

  • 1-31 Credits 7 CGPA
  • 32-63 Credits 9 CGPA
  • 64+ Credits 0 CGPA

Graduate students

  • 0 GPA for all coursework attempted.

Pace of Completion

At the end of each semester, students must have earned a minimum of 66.7% of cumulative attempted credits. This completion percentage is applicable to both undergraduate and graduate students. Successful completion of courses is defined as having received a grade of A, B, C, D or P. Unsatisfactory grades are “F,” “WF,” “W,” or “I.” If a student is able to successfully complete an incomplete (I) course within 30 days, the student may request a re-evaluation of eligibility. Transfer credits are calculated in cumulative pace of completion. Courses audited may not be used to qualify for financial aid and are not counted toward the attempted and earned hours.

Maximum Time Frame

Students in undergraduate programs requiring 128 credit hours for graduation will be eligible for financial aid during the first 192 (12 semesters) attempted credit hours as an undergraduate, including any transferred credit hours accepted for credit toward the degree. Graduate students in the Masters of Theology Program will be eligible during the first 72 attempted credit hours; and doctoral program, 96 attempted credit hours. Eligibility for financial aid ends once students reach this maximum time frame. Only courses required for the student’s chosen program are eligible for Title IV Financial Aid.

 

Satisfactory Academic Progress Statuses

Making Progress: Student is meeting the requirements of all three standards.

Warning: Students not meeting SAP standards for the first time are placed on a financial aid warning status during the next term in which they enroll. A Financial Aid Warning notice is sent to the student. During this warning period, students are eligible to receive aid from most federal aid programs for the next period in which they enroll, provided they meet all other eligibility requirements. At the end of the financial aid warning period, students meeting SAP standards regain full aid eligibility (for most aid programs) in the upcoming term in which they enroll. Students not meeting SAP standards at this time are placed in suspended status.  A notice is sent to affected students via email and mail.

Suspension: Students who fail to meet the requirements of all three standards at the end of the warning term will be placed on suspension and will be ineligible to receive financial aid until they meet the minimum GPA and/or completion rate requirements.

Probation: If a student submits a Petition for Reinstatement based on mitigating circumstances (as explained below), and the petition is approved, the student may be granted one semester on a probationary status in which financial aid will be disbursed to the student. The student’s progress will be reviewed at the end of the term.  If the student meets the minimum GPA and completion rate, the student will be eligible to continue receiving federal aid.  If the student failed to meet the minimum GPA or completion rate, the student will be ineligible to receive federal aid until he or she meets the minimum GPA and completion rate requirements.

 

Financial Aid Probation with Academic Plan: If a student submits a Petition for Reinstatement based on mitigating circumstances (as explained below), and it is approved, but the committee determines the student will require more than one term to meet the progress standards, the student will be placed on probation with an academic plan.  The student’s progress will be reviewed at the end of each term as required of a student on probation status, to determine if the student is meeting the requirements of the academic plan. If the student is meeting the requirement of the academic plan, the student is eligible to receive federal aid until the next review.