P.T. Theology Department Assistant

The Patrick F. Taylor Graduate Programs in Theology is seeking a part-time hourly person to assist with various departmental duties, which include, but are not limited to, recruitment activities, outreach to prospective students, involvement with social media, and administrative responsibilities. Responsibilities may include attending recruitment conferences, organizing events and lectures, assisting with mass mailings, making phone calls, sending emails, collaborating with writing projects, and other tasks. Candidates should possess an earned bachelor degree, excellent written,  oral, and social media communication skills, and demonstrate an understanding of the University’s Catholic mission. Interested candidates should submit two letters of recommendation and a resume to Susan Nutt, Part-Time Administrative Assistant, Graduate Theology Programs via email to: graduatetheology@avemaria.edu, 239-280-1629, and cc Human Resources at: Kathy.Phelps@avemaria.edu

Head Women’s Lacrosse Coach

Ave Maria University is seeking applications for the position of Head Women’s Lacrosse Coach.  This is a full time, 12 month position reporting to the Director of Athletics.  The head coach will oversee the planning and administration of all aspects of the women’s lacrosse program and will provide leadership and oversight to the student-athletes, serving as a role model and positive image for the athletic program.  

The head coach will be expected to oversee all areas of sport’s administration including, but not limited to, recruitment and retention of qualified student-athletes, training and skill development, scheduling, travel, budget management, fundraising, facility maintenance, and overall program management.

Candidates will be expected to adhere to all guidelines and regulations set forth by the Sun Conference, NAIA and Ave Maria University.  A Bachelor’s degree and previous lacrosse coaching experience are required. Responsibilities may also include performing some duties in sports information and game management.

Ave Maria University is a Catholic liberal arts institution dedicated to the formation of joyful, intentional disciples of Jesus Christ through Word and Sacrament, scholarship and service.

Candidates must show a demonstrated knowledge of and strong commitment to the mission of the university and the teachings of the Catholic Church.  The head coach is responsible for supporting the university in the formation of student-athletes in the intellectual and moral virtues of the Catholic faith.  

Interested candidates should submit a cover letter, resume and the names and contact information for 3 references to athletics@avemaria.edu, and cc Human Resources: Kathy.Phelps@avemaria.edu.   Review of applications will begin immediately and will remain open until filled.

The University provides an excellent benefit package.

Ave Maria University does not discriminate in employment opportunities, practices or the terms and conditions of employment based on race, color, sex, national origin, age, disability, or any other characteristic protected by federal, state or local law.

Phonathon Coordinator

Ave Maria University is accepting applications for a full time exempt position of Phonathon Coordinator. Ave Maria University is a Catholic, liberal arts institution of higher learning dedicated to the formation of joyful, intentional disciples of Jesus Christ through Word and Sacrament, scholarship and service. The University offers thirty undergraduate B.A./B.S. degrees in addition to an M.A. and Ph.D. in theology, and is located in Southwestern Florida in the new town of Ave Maria.

Job Title: Phonathon Coordinator
Department: Institutional Advancement
Employee Class: Full Time
Primary Purpose: With the leadership and direction of the Associate Vice President for Institutional Advancement, the Phonathon Coordinator raises financial support critical to meeting Ave Maria University’s philanthropic priorities, specifically annual gifts. In the capacity s/he develops, plans, manages, coordinates, executes, and analyzes the year-long telephone fundraising program. This position oversees the general operations of the entire Phonathon program, including student supervisors, establishing schedules and managing computer database files. Supervision of 10 to 15 paid student employees to solicit support from current benefactors and prospective donors is included in this program.

Essential Duties and Responsibilities:
  • Manages a portfolio of selected donors and prospects through a student calling program with responsibilities to include:
    • Create calling scripts relevant to University achievements and milestones
    • Oversight and guidance of the calling sessions
    • Lead announcements
    • Share goals of the night and motivate callers
  • Review, assesses, interprets analyzes, and reports on calling trends, return on investments, and sets appropriate strategies for improvements and enhancements to the program that include daily and weekly reports and maintain staff records. 
  • Interviews, hires, trains, and manages all student callers and supervisors:
    • Conduct interview sessions to hire new student callers.
    • Create and conduct a highly effective student caller training program.
    • Ensure paperwork and payroll are accurately prepared and completed in a timely manner.
    • Ensures proper attendance and high caller performance through monitoring and counseling
    • Deal with isolated incidents and difficult callers. 
  • Monitor daily processing of pledge information:
    • Ensure pledges are accurately entered on Raiser’s Edge and mailed daily
    • Ensure Handle-by-Email responses are processed and letters are sent
    • Ensure all other responses to the phone calls made are entered in Raiser’s Edge 
  • Preliminary set up for calling:
    • Obtain lists of people to be called- run though phone append if needed
    • Write and update approved scripts
    • Print calling cards 
Knowledge, Skills, and Abilities
  • Excellent interpersonal and telephone communication skills, writing, speaking, and organizational skills;
  • Ability to establish an organized system of donor and prospect identification and evaluation involving potential leadership donors;
  • Ability to be self-motivated and self-directed with ability to work as a team member, while able to complete and conduct work independently;
  • Ability to balance multiple priorities and meet deadlines in a fast-paced office environment;
  • Ability to work with the short and long-term goals of the Institutional Advancement and establish strategies for reaching those goals;
  • Maintain sensitivity, discretion, and tact in working with confidential information;
  • Ability to be effective in the use of resourced including time, talent, finances, etc.;
  • Ability to interpret, analyze, and disseminate results/outcome in working independently and as a team member;
  • Commitment to the mission and the values of Ave Maria University and Catholic higher education. 
Education: Bachelor's Degree Required
Experience: Supervisory, management, and leadership experience preferred. Ability to work in a fast paced, ever changing environment and to function within a team required. Knowledge of and ability to use Blackbaud, Inc. Raiser’s Edge 7, Microsoft Office, and social media.

TO APPLY:  Please submit resume and cover letter to the Associate Vice President for Institutional Advancement:  Stacy.Laffere@avemaria.edu  and cc the Director of Human Resources:  Kathy.Phelps@avemaria.edu 

Ave Maria University does not discriminate in employment opportunities, practices or the terms and conditions of employment based on race, color, sex, national origin, age, disability, or any other characteristic protected by federal, state, or local law.

The town of Ave Maria is Southwest Florida’s newest hometown, built around the Ave Maria University and the Ave Maria Parish.  A small, safe, and family oriented community with affordable housing, yet just 30 minutes away you will discover all the treasures of Naples, Florida with its sugar-sand beaches, cultural attractions such as Artis of Naples, the Sugden Community Theater, and a large array of shopping and dining choices.   For more information on the community please visit this link:  http://www.avemaria.com/community/location


Director of Advancement Information Services

Ave Maria University is accepting applications for a full time exempt position of Director of Advancement Information Services. Ave Maria University is a Catholic, liberal arts institution of higher learning dedicated to the formation of joyful, intentional disciples of Jesus Christ through Word and Sacrament, scholarship and service. The University offers thirty undergraduate B.A./B.S. degrees in addition to an M.A. and Ph.D. in theology, and is located in Southwestern Florida in the new town of Ave Maria.

Job Title: Director of Advancement Services
Department: Institutional Advancement
Employee Class: Full Time
Primary Purpose: Reporting to the Associate Vice President for Institutional Advancement, the Director of Advancement Information Services coordinates and facilitates the University’s mission in the area of advancement information services, gift acknowledgement, and data entry. In this capacity, s/he will also be responsible for providing assistance to fundraising staff, board committees, and volunteers.

Essential Duties and Responsibilities:
  • Manage the University Advancement Information Services office and provide professional support to the VP and AVP for Institutional Advancement in implementing financial processes, gift receipting and special events.
  • Manage procedures and documentation for gift receipting in Raiser’s Edge and direct staff in the timeliness and accuracy of gift receipts as well as benchmarks and reports on gift receipting production in accordance with IRS and CASE standards. This includes: • Review of batches prior to and after processing. • Review and audit reports on gift entry metrics • Ensure that gifts received are deposited and entered correctly and in a timely fashion. • Monitor the progress of establishing new accounts and set up new allocations as needed. • Train staff in researching, recognizing and resolving data processing issues. • Working with staff to ensure that entry/reversals/modifications occur in a timely and accurate fashion. • Monitoring incoming emails to department accounts to ensure data quality and customer service. • Identify possible data integrity issues, work with staff to resolve and retrain to minimize future issues. 
  • Manage the Raiser’s Edge (RE) and SQL programs for Institutional Advancement.
  • Write and run custom reports via SQL at request of VP, AVP or other staff as needed.
  • Act as liaison between volunteer committees and the business office when raising funds through annual campus events as well as an advisor to students, staff, and faculty who seek to fundraise on campus for their clubs/programs. 
  • Serves as part of a team of decision makers who analyze database functionality, coding, and practices for continual improvement. Analyze business needs, system resources, and end user needs to improve existing gift data entry and input processes.
  • Responsible for tracking all endowments and scholarship agreements within Raiser’s Edge and facilities the corporate matching gift programs. 
  • Provide oversight for the Institutional Advancement budget.
Knowledge, Skills, and Abilities
  • Possess knowledge of major gift campaigns; PC proficiency in MS Office, Raiser’s Edge, SQL, and website software; strong interpersonal and team building skills
  • Excellent interpersonal and communication skills and organizational skills
  • Ability to be self-motivated and self-directed with ability to work as a team member, while able to complete and conduct work independently
  • Ability to balance multiple priorities and meet deadlines in a fast-paced office environment
  • Ability to work with the short and long-term goals of the Institutional Advancement and establish strategies for reaching those goals
  • Maintain sensitivity discretion, and tact in working with confidential information
  • Ability to be effective in the use of resources including time, talent, finances, etc
  • Ability to interpret, analyze, and disseminate results/outcomes in working independently and as a team member
  • Commitment to the mission and values of Ave Maria University and Catholic higher education.

  • Education: Bachelor's Degree Required; Master's Preferred
    Experience: • Experience with Raiser’s Edge, SQL, Microsoft Office Suite • Experience managing multiple areas and staff members. • An understanding of and appreciation for Ave Maria University, its history, and mission. • Supervisory and project management preferred.

    TO APPLY:  Please submit resume and cover letter to the Associate Vice President for Institutional Advancement:  Stacy.Laffere@avemaria.edu  and cc the Director of Human Resources:  Kathy.Phelps@avemaria.edu 

    Ave Maria University does not discriminate in employment opportunities, practices or the terms and conditions of employment based on race, color, sex, national origin, age, disability, or any other characteristic protected by federal, state, or local law.

    The town of Ave Maria is Southwest Florida’s newest hometown, built around the Ave Maria University and the Ave Maria Parish.  A small, safe, and family oriented community with affordable housing, yet just 30 minutes away you will discover all the treasures of Naples, Florida with its sugar-sand beaches, cultural attractions such as Artis of Naples, the Sugden Community Theater, and a large array of shopping and dining choices.   For more information on the community please visit this link:  http://www.avemaria.com/community/location

    Individual Gift Officer

    Ave Maria University is accepting applications for a full time exempt position of Individual Gift Officer. Ave Maria University is a Catholic, liberal arts institution of higher learning dedicated to the formation of joyful, intentional disciples of Jesus Christ through Word and Sacrament, scholarship and service. The University offers thirty undergraduate B.A./B.S. degrees in addition to an M.A. and Ph.D. in theology, and is located in Southwestern Florida in the new town of Ave Maria.

    Job Title: Individual Gift Officer
    Department: Institutional Advancement
    Employee Class: Full Time
    Primary Purpose: With the leadership and direction of the Associate Vice President for Institutional Advancement, the individual gift officer raises financial support critical to meeting Ave Maria University’s philanthropic priorities, including leadership annual gifts and other major, planned, and endowment gifts. In this capacity s/he develops plans, coordinated contacts, and solicits donors and prospects.

    Essential Duties and Responsibilities:
    • Cultivates, solicits, and stewards a portfolio of prospect/donor pool of approximately 150 potential donors. Cultivation of significant contacts includes but not limited to correspondence, personal visits, and proposals that will result in reaching annual goals.
    • Develops and participates in a system of prospect and donor identification, confirmation, and evaluation.
    • Completes contact reports and other important information in a timely manner for reporting and database purposes.
    • Writes/edits proposals for presentations to major donors.
    • Confers with appropriate administrative personnel to secure closure of the gift.
    • Attends major University fundraising events and represents the University in a positive light to donors, prospects, and other constituent groups.
    • Participates in annual professional development programs determined in conjunction with the Vice President.
    Knowledge, Skills, and Abilities
    • Excellent interpersonal and telephone communication skills, writing, speaking, and organizational skills
    • Ability to establish an organized system of donor and prospect identification and evaluation involving potential leadership donors
    • Ability to be self-motivated and self-directed with ability to work as a team member, while able to complete and conduct work independently
    • Ability to balance multiple priorities and meet deadlines in a fast-paced office environment
    • Ability to work with short and long-term goals of Institutional Advancement and establish strategies for reaching those goals
    • Maintain sensitivity, discretion, and tact in working with confidential information
    • Ability to be effective in the use of resources including time, talent, finances, etc.
    • Ability to interpret, analyze, and disseminate results/outcomes in working independently and as a team member
    • Must be able to travel and work flexible hours; may require meeting 2-3 times a week
    • Commitment to the mission and values of Ave Maria University and Catholic higher education.
    Education: Bachelor's Degree Required
    Experience: Minimum of two or three years of progressive experience in development or a related field with demonstrated strengths in solicitations, leadership, organization, and communication.

    TO APPLY:  Please submit resume and cover letter to the Associate Vice President for Institutional Advancement:  Stacy.Laffere@avemaria.edu  and cc the Director of Human Resources:  Kathy.Pheps@avemaria.edu 

    Ave Maria University does not discriminate in employment opportunities, practices or the terms and conditions of employment based on race, color, sex, national origin, age, disability, or any other characteristic protected by federal, state, or local law.

    The town of Ave Maria is Southwest Florida’s newest hometown, built around the Ave Maria University and the Ave Maria Parish.  A small, safe, and family oriented community with affordable housing, yet just 30 minutes away you will discover all the treasures of Naples, Florida with its sugar-sand beaches, cultural attractions such as Artis of Naples, the Sugden Community Theater, and a large array of shopping and dining choices.   For more information on the community please visit this link:  http://www.avemaria.com/community/location

    Senior Systems Analyst - IT

    Job Title: Senior Systems Analyst 
    Department: Information Technology 
    Reports to: CIO 
    Employee Class: Full Time


    Primary Purpose: The Senior Systems Analyst will be responsible for enhancing business services, implementing business systems and new initiatives, and troubleshooting current systems. Duties will include: conduct process analysis and needs assessments to align information technology solutions with current University initiatives; review, analyze, and document business processes with regard to the Ellucian PowerCampus System and other business systems used; implement software, including setup, testing, and coordination of the integration with the existing software systems; troubleshoot systems and resolve problems that arise in the day to day operation of the University systems, generate reports; and perform other duties as required. The candidate chosen will work closely with various university administrators, department personnel, vendors, and peers at other colleges, universities, and state agencies.

    Minimum requirements include a bachelor's degree in computer science, information systems or other closely-related field. Candidates with extensive experience working with the Ellucian PowerCampus System, Great Plains (Dynamics GP), PowerFAIDS, and/or experience in a higher-education setting are preferred. Experience with MS SQL administration, complex SQL queries development, SSRS, SSIS, MS SharePoint, integration of an ERP system. The candidate chosen must be initiative driven and detail oriented. Demands of the position require a broad understanding of functional analysis; a high level of professionalism; strong oral and written communication skills; the ability to understand system, accessibility issues, browser compatibility issues, and systems architecture best practices; the ability to stay abreast of industry trends, all applicable technologies, and technical skills required. Other job related education and/or experience may be substituted for part of these requirements.

    Essential Duties and Responsibilities:

    • Maintain and update various administrative systems including PowerCampus, Self-Service, Great Plains, PowerFAIDS, CashNET, CBORD, Micros 
    • Maintain, modify, and generates reports for departments across campus.

    • Work with end-users and vendors to resolve systems and process related issues.

    • Create and maintain process and systems documentation.

    Interested applicants should send their resume, cover letter, and 3 references to AMUITJobs@avemaria.edu, and CC:  HR@avemaria.edu.


    Computer Network Support Specialist

    Ave Maria University, Ave Maria, FL: F.T. position available for candidate with experience in analyzing, testing, and troubleshooting network connected systems, (such as Ellucian PowerCampus, PowerFAIDS, printer server, and Microsoft Great Plains),  using administrative, and operating system software.  

    Requirements:  Bachelor’s degree in Systems Engineering/Computer Science; 12 months I.T. experience in network/computer support, ability to work occasional nights, & weekends, and legal authorization for employment in U.S.  Relocation expenses not provided.

    AMU is a Catholic, liberal arts institution of higher learning and the successful candidate will be able to demonstrate a commitment to the University’s Catholic mission.  EOE

    Forward resumes to ITJobs@avemaria.edu, and include job title, desired salary and job reference code 2222.