Director of Database Management and Gift Processing

Job Title: Director of Database Management and Gift Processing
Department: Institutional Advancement
Reports to: Vice President for Institutional Advancement
Employee Class: Full Time

Primary Purpose: Reporting to the Vice President for Institutional Advancement, the Director of Database Management and Gift Processing coordinates and facilitates the University’s mission in the areas of gift acknowledgement, data entry, data mining and reporting. In this capacity, he or she will also be responsible for providing assistance to fundraising staff, board committees, and volunteers in ensuring the integrity of all data related to fundraising efforts on behalf of the University. This includes but is not limited to the management of data entry personnel, all data stored in the IA database and the production and distribution of regular reports as requested by the University President and the Vice-President of Institutional Advancement.  

Essential Duties and Responsibilities:
  • Manage both the personnel and technology for the processing and reporting of all gifts, donors and funds managed by the University’s Advancement office. Ensures the technological integrity of all donor information and gift records. Provide regular reports to several members of the IA team, along with additional reports to the University President and the VP of Institutional Advancement.
  • Along with the VP of Institutional Advancement, develop and implement sound fundraising policy for the legal and comprehensive recording of all gifts and pledges, with participation in committee meetings and financial audits when required.
  • Manage procedures and documentation for gift receipting and direct staff in the timeliness and accuracy of gift receipts as well as benchmarks and reports on gift receipting production in accordance with IRS and CASE standards.
  • Act as liaison between volunteer committees and the business office when raising funds through annual campus events as well as an advisor to students, staff, and faculty who seek to fundraise on campus for their clubs/programs.
  • Responsible for tracking all endowments, scholarship agreements, annual and capital campaign gifts by ensuring and verifying the integrity of all data in the IA database.
  • Responsible for ensuring all team members are trained in the use of all technology and software needed to perform the individual duties of their respective jobs.
Education: Bachelor's Degree

Experience: Experience with systems and a proven ability to solve technological problems is preferred. A background in technology services is required.  An understanding of and appreciation for Ave Maria University, its history, and mission is required. Supervisory and project management preferred.

Knowledge, Skills and Abilities
  • Possess knowledge of Higher Education Systems. PC proficiency in MS Office, website software; strong interpersonal and team building skills;
  • Excellent interpersonal and communication skills and organizational skills;
  • Ability to be self-motivated and self-directed with ability to work as a team member, while able to complete and conduct work independently;
  • Ability to balance multiple priorities and meet deadlines in a fast-paced office environment;
  • Ability to work with the short and long-term goals of the Institutional Advancement and establish strategies for reaching those goals;
  • Maintain sensitivity discretion, and tact in working with confidential information;
  • Ability to be effective in the use of resources including time, talent, finances, etc.;
  • Ability to interpret, analyze, and disseminate results/outcomes in working independently and as a team member;
Commitment to the mission and values of Ave Maria University and Catholic higher education.

Physical Skills and Abilities: Depending on the assignment, may require ordinary ambulatory skills sufficient to visit other locations; or ability to stand, walk, and manipulate (lift, carry, move) light to medium weights of 10 – 50 pounds. Requires good hand-eye coordination, arm, hand, and finger dexterity, including ability to grasp, visual acuity to use a keyboard, operate equipment, and read technical information.

Working Conditions: Work is performed indoors with some potential for exposure to safety and health hazards related to electronics work. May periodically travel.

Interested applicants should send their resume, cover letter, and 3 references to Stacy Laffere.

Senior Systems Analyst - IT

Job Title: Senior Systems Analyst 
Department: Information Technology 
Reports to: CIO 
Employee Class: Full Time

Primary Purpose: The Senior Systems Analyst will be responsible for enhancing business services, implementing business systems and new initiatives, and troubleshooting current systems. Duties will include: conduct process analysis and needs assessments to align information technology solutions with current University initiatives; review, analyze, and document business processes with regard to the Ellucian PowerCampus System and other business systems used; implement software, including setup, testing, and coordination of the integration with the existing software systems; troubleshoot systems and resolve problems that arise in the day to day operation of the University systems, generate reports; and perform other duties as required. The candidate chosen will work closely with various university administrators, department personnel, vendors, and peers at other colleges, universities, and state agencies.

Minimum requirements include a bachelor's degree in computer science, information systems or other closely-related field. Candidates with extensive experience working with the Ellucian PowerCampus System, Great Plains (Dynamics GP), PowerFAIDS, and/or experience in a higher-education setting are preferred. Experience with MS SQL administration, complex SQL queries development, SSRS, SSIS, MS SharePoint, integration of an ERP system. The candidate chosen must be initiative driven and detail oriented. Demands of the position require a broad understanding of functional analysis; a high level of professionalism; strong oral and written communication skills; the ability to understand system, accessibility issues, browser compatibility issues, and systems architecture best practices; the ability to stay abreast of industry trends, all applicable technologies, and technical skills required. Other job related education and/or experience may be substituted for part of these requirements.

Essential Duties and Responsibilities:
  • Maintain and update various administrative systems including PowerCampus, Self-Service, Great Plains, PowerFAIDS, CashNET, CBORD, Micros 
  • Maintain, modify, and generates reports for departments across campus.
  • Work with end-users and vendors to resolve systems and process related issues.
  • Create and maintain process and systems documentation.

Interested applicants should send their resume, cover letter, and 3 references to

Technical Services Assistant

Position Summary

The Technical Services Assistant provides administrative support for the IT department. Tasks include but are not limited to: facilitating the daily operations of the Duplication Center, processing invoices and purchase requests, maintaining and organizing the department’s inventory, and providing front-line customer support over the phone and in person.

Applicants should be comfortable using a Windows OS computer and competent with Microsoft’s Office suite; experience with Adobe Acrobat is also preferred. Strong customer service skills are essential.

Essential Duties and Responsibilities

  • Operates and maintains printers, an electric paper cutter, and an electric folder in the Duplication Center in order to complete customized printing requests for staff and faculty.
  • Provides front-line customer support to the IT department’s clients over the phone and in person.
  • Maintains and organizes the IT department’s inventory.
  • Processes invoices, purchase requests, and other items related to the IT department’s finances.

Interested applicants should send their resume, cover letter, and 3 references to