Vice President for Academic Affairs

Ave Maria University is accepting nominations and applications for the position of Vice President for Academic Affairs (VPAA). The VPAA reports to the President of the University and serves on the University Council. Ave Maria University is a Catholic, liberal arts institution of higher learning devoted to Mary the Mother of God, inspired by St. John Paul II and Blessed Teresa of Calcutta, and dedicated to the formation of joyful, intentional disciples of Jesus Christ through Word and Sacrament, scholarship and service. The University offers thirty undergraduate B.A./B.S degrees in addition to an M.A. and Ph.D. in theology, and is located in Southwestern Florida in the new town of Ave Maria.

The successful candidate will be a scholar-administrator, with a strong background of teaching and scholarship, an established record in managing the duties of the office, and demonstrable dedication to the Catholic mission of the University.

Nominations and applications should be submitted to Christy Dorer, Administrative Assistant, 5050 Ave Maria University, Ave Maria, FL, 34142. Applications should include a letter of application, CV, five letters of recommendation, and a statement concerning the applicant’s fit with the mission of the University in light of Ex Corde Ecclesiae. Two letters of recommendation should be from referees qualified to assess the candidate’s administrative abilities, two letters from referees qualified to assess the candidate’s teaching and scholarship, and one letter from a referee qualified to assess the candidate’s commitment to the Catholic identity of the university. The Committee will review applications until the position is filled. All applications and nominations will be considered confidential.

Job Title: Vice President for Academic Affairs
Department: Academic Affairs/Administration
Reports to: President
Employee Class: Full Time
Primary Purpose: Provide the overall supervision and oversight for the academic programs, activities, and personnel of Ave Maria University. Supervise the functions, budgets and personnel of all academic departments and implement the educational degree programs of the university at the undergraduate and graduate levels.

Essential Duties and Responsibilities:
• Supervise all academic programs and activities.
• Supervise/communicate with direct reports.
• Maintain institutional effectiveness and accreditation.
• Respond to regional accreditation associations and state licensure bodies.
• Supervise academic convocations, conferences and speakers.
• Oversee the summer activities of the university, whether of an academic, recruitment or developmental nature.
• Coordinate faculty searches.
• Prepare annual/semester schedule of salaries as well as the budgets for the instructional departments.
• Prepare and oversee annual faculty evaluations and promotions.
• Serve as liaison with Student Life, Marketing and Enrollment, and other administrative units.
• Schedule meetings of the faculty and department chairs on a monthly or as needed basis.
• Develop academic grants and fundraising projects.
• Serve on University Council, Senior Staff, and selected Academic Affairs related committees.

Incidental Duties: The above statements describe the general nature and level of work required of this job. They are not intended to be an exhaustive list of all duties. Additional responsibilities may be assigned as needed.
Education: Ph.D. or an equivalent degree.
Experience: Teaching at the university level; scholarship; administrative.
Certification: Rank of Associate or Full Professor or eligibility to be appointed to such ranks.

Ave Maria University does not discriminate in employment opportunities, practices or the terms and conditions of employment based on race, color, sex, national origin, age, disability, or any other characteristic protected by federal, state or local law.

Strength and Conditioning Coordinator/Assistant Defensive Football Coach

Ave Maria University is seeking applications for the position of Strength and Conditioning Coordinator/Assistant Defensive Football Coach.  This is a full time, 12 month position with a dual reporting line to the Director of Athletics and the Head Football Coach.  

Preference will be given to candidates who have previous experience working with the defensive line and also working with all student-athletes coordinating the strength and conditioning program.  The applicant’s specific football duties will be adjusted according to their experience and strengths. Along with coaching football, applicants must be able to supervise weight training and conditioning workouts as well as design and implement training programs.  They should know how to evaluate and test student-athletes from all athletic teams in sport specific areas of progress and performance in strength, speed and conditioning.  Current CPR/AED First Aid Certification will be required. CSCS Certification and/or SCCC Certification is preferred.

Candidates will be expected to adhere to all guidelines and regulations set forth by the Sun Conference, NAIA and Ave Maria University.  

Ave Maria University is dedicated to the formation of joyful, intentional disciples of Jesus Christ through Word and Sacrament, scholarship and service. Candidates must show a demonstrated knowledge of and strong commitment to the mission of the university and the teachings of the Catholic Church.  All AMU coaching staff are responsible for supporting the university in the formation of student-athletes in the intellectual and moral virtues of the Catholic faith.  

This position pays $24,000 plus benefits.  Ave Maria University has an excellent benefit package to include medical, dental, vision, FSA, employer paid life, STD, LTD, employer retirement plan matching contribution, and paid vacation, personal time, and holidays.

Interested candidates should submit a cover letter, resume and 3 names and contact information of references to Kimberly.King@avemaria.edu, and CC:  HR@avemaria.edu.  Review of applications will begin immediately and will remain open until filled.

Ave Maria University does not discriminate in employment opportunities, practices or the terms and conditions of employment based on race, color, sex, national origin, age, disability, or any other characteristic protected by federal, state or local law.

Head of Technical Services

Ave Maria University is seeking applicants for the Head of Technical Services in the University Library. Salary is commensurate with experience.

Serves as the director of the Technical Services department, supervises the cataloging, processing and acquisition of books, serials and electronic resource
s for library collections by purchase, exchange, or gift and managing the Library’s integrated library system.

Qualifications:  Bachelor’s degree; and a Master’s degree from an ALA-accredited school in library science or equivalent is required; at least five years of cataloging experience and three years of technical services supervisory experience, preferably in an academic library.

Responsibilities: Performing original and copy cataloging for library materials in all formats using AACR2, LCSH and LC classification. Supervising all facets and levels of technical services (cataloging, binding, book repair, technical processing, archives, database maintenance, and gifts).  Staffing the circulation/ reference desk.  Developing appropriate in-service training for library personnel dealing with technical services. Performing backups, reports and maintenance for the online catalog. Serving  as Systems Librarian for the integrated library system. Developing and publishing procedures for all aspects of Technical Services (including Emergency Preparedness).

KNOWLEDGE, SKILLS AND ABILITIES:
Experience with OCLC, MARC formats, including authority control; familiarity with AACR2R, LC subject headings, LC classification, LC rule interpretations, and MARC coding. Ability to communicate effectively both orally and in writing. Ability to supervise full-time and part-time workers and to provide on-the-job instruction. Sufficient ability with computers to learn and manage the Library’s integrated library system, and to instruct others in its use. Good background in liberal arts preferred. Enough understanding of computers to learn and use the Library electronic resources and the integrated library system. Ability to deal with spread sheets and manage budgets. Commitment to mission and values of Ave Maria University.

Interested applicants should send their cover letter, resume, and three references to Jennifer.nodes@avemaria.edu and CC: HR@avemaria.edu. Position is open until filled.

Ave Maria University does not discriminate in employment opportunities, practices or the terms and conditions of employment based on race, color sex, national origin, age, disability or any other characteristic protected by federal, state or local law.

Male Residence Director

Job Title: Male Residence Director
Department: Housing and Residence Life
Reports to: Director of Residence Life and Housing
Employee Class: Full Time

Primary Purpose: Under the direct supervision of the Director of Residence Life, the Residence Director is responsible for the housing operations of the male and female residence hall facilities and the direct supervision of the Resident Assistants in his/her assigned residence hall. The Residence Director will utilize and develop skills in staff supervision, administration, interpersonal communication, management, mediation, and program development while maintaining the spirit of Ex Corde Ecclesiae. The Residence Director, along with the support of his/her staff of Resident Assistants, is responsible for promoting Christ-centered spiritual growth in the residence halls.

Essential Duties and Responsibilities:
  • Serve as a strong Catholic role model for the students and the community.
  • Participate in campus-wide programming and staff events as needed.
  • Take part in professional staff on-call duty rotation (nightly and weekend).
  • Maintain a specific number of office hours per week.
  • Attend staff meetings as determined by supervisor.
  • Train and Mange assigned Resident Assistant hall staff.
  • Performs special projects and other duties as assigned by the Director of Residence Life or the Vice President for Student Affairs. 
  • Responsible for coordinating a variety of operations within the department including roommate matching, data management, occupancy reports, housing contract administration, withdrawals and cancellations, room assignments, residence hall opening and closing, etc.
  • Coordinate and Approve assigned residence hall room changes.
  • Assist with the development and monitoring of a system for furniture and equipment inventory and replacement.
  • Maintain and update a database containing applicant and building information.
  • Oversee and coordinate room inspections of assigned residence halls.
  • Clearly communicate, interpret and enforce department and University policies to staff and students.
  • Ensure staff members are appropriately confronting and documenting behavior issues and concerns.
  • Review all incident reports, consult and follow-up on incident reports as needed.
  • Oversee resolution of Code of Conduct violations.
  • Serve as the Student Conduct hearing officer as needed.
  • Assist in providing programs and educational interventions to minimize behavioral issues within the community. Challenge, confront and follow up on negative behavior and vandalism.
  • Recommend changes in policies and procedures.
  • Assist Security in the evacuation of residence halls during fire drills. 
  • Administer a comprehensive programming model that provides the residents with a variety of activities and experiences.
  • Distribute, collect, and manage all of the forms associated with Residence Life Programming including Planning, Evaluation, and Attendance Sheets.
  • Oversee all residence hall programming efforts and maintain appropriate records.
  • Design and present campus-wide educational programs.
  • Work at deepening relationships with the residents by planning activities, honoring special days (e.g. birthdays, feast days), etc.
  • Promote and encourage individual responsibility and respect for others.
  • Develop effective relationships with residents through daily interaction.
  • Encourage a sense of building pride and respect for the residence hall and community.
  • Educate students on the importance of personal and building security. 
  • Be sensitive and responsive to students’ spiritual, emotional, personal and academic needs; advising and making appropriate referrals to campus resources.
  • Attend to the health and safety of residents in medical, psychological and other crisis or emergency situations.  Being aware of and responding to the effects such crises have on the community. 
  • Serve as a spiritual shepherd in the residence halls, creating an atmosphere of encouragement and support for the resident students, during daily life, celebration, and times of crisis.
  • Work with the Office of Service Learning to organize and lead a service project for students each semester.
  • Seek out individual ministry with residents through being involved, available, and approachable, showing concern, listening, and praying with them.
  • Keep the residents informed of relevant spiritual information and provide them with resources which will help them grow spiritually. 
  • Provide on-going supervision, support and evaluation for the Resident Assistants.
  • Plan and conduct weekly staff meetings.
  • Meet on a bi-weekly individual basis with Resident Assistants.
  • Coordinating Resident Assistants weekend duty. 
  • Assist with opening and closing of the residence halls each semester.
  • Build and maintain a working relationship with the Physical Plant staff.
  • Report all maintenance and housekeeping problems to Physical Plant.
  • Follow up on problems not remedied within a reasonable time.

Interested applicants should send their resume, cover letter, and three references to residencelife@avemaria.edu, and CC:  HR@avemaria.edu.

Ave Maria University is dedicated to the formation of joyful, intentional disciples of Jesus Christ through Word and Sacrament, scholarship and service.

The Residence Hall Director must embrace and advance the Catholic mission and identity of the University through personal conduct that upholds the utmost confidentiality of the office and represents the highest Christian standards.

Ave Maria University does not discriminate in employment opportunities, practices or the terms and conditions of employment based on race, color, sex, national origin, age, disability, or any other characteristic protected by federal, state or local law.

Senior Systems Analyst - IT

Job Title: Senior Systems Analyst 
Department: Information Technology 
Reports to: CIO 
Employee Class: Full Time


Primary Purpose: The Senior Systems Analyst will be responsible for enhancing business services, implementing business systems and new initiatives, and troubleshooting current systems. Duties will include: conduct process analysis and needs assessments to align information technology solutions with current University initiatives; review, analyze, and document business processes with regard to the Ellucian PowerCampus System and other business systems used; implement software, including setup, testing, and coordination of the integration with the existing software systems; troubleshoot systems and resolve problems that arise in the day to day operation of the University systems, generate reports; and perform other duties as required. The candidate chosen will work closely with various university administrators, department personnel, vendors, and peers at other colleges, universities, and state agencies.

Minimum requirements include a bachelor's degree in computer science, information systems or other closely-related field. Candidates with extensive experience working with the Ellucian PowerCampus System, Great Plains (Dynamics GP), PowerFAIDS, and/or experience in a higher-education setting are preferred. Experience with MS SQL administration, complex SQL queries development, SSRS, SSIS, MS SharePoint, integration of an ERP system. The candidate chosen must be initiative driven and detail oriented. Demands of the position require a broad understanding of functional analysis; a high level of professionalism; strong oral and written communication skills; the ability to understand system, accessibility issues, browser compatibility issues, and systems architecture best practices; the ability to stay abreast of industry trends, all applicable technologies, and technical skills required. Other job related education and/or experience may be substituted for part of these requirements.

Essential Duties and Responsibilities:

  • Maintain and update various administrative systems including PowerCampus, Self-Service, Great Plains, PowerFAIDS, CashNET, CBORD, Micros 
  • Maintain, modify, and generates reports for departments across campus.

  • Work with end-users and vendors to resolve systems and process related issues.

  • Create and maintain process and systems documentation.

Interested applicants should send their resume, cover letter, and 3 references to AMUITJobs@avemaria.edu, and CC:  HR@avemaria.edu.