General Administrative Assistant/Mother Teresa Project

Job Title: General Administrative Assistant
Department: Mother Teresa Project
Reports to: Director of the Mother Teresa Project
Employee Class: Full Time

Primary Purpose: Primary purpose is to support and assist the Mother Teresa Project in the varied responsibilities and facets of the Project. These include the program of formation (study, lectures, retreats), local and international service projects, running of the Mother Teresa Exhibition Hall and collaboration with the Stein Center for Social Research at Ave Maria University, primarily in support of annual conference.

Essential Duties and Responsibilities:
  • Assist in facilitating service opportunities in local community. This involves social media communication, among other things with the student body. Willingness to be van certified, and to drive AMU vans to local service opportunities, if necessary. Maintain, modify, and generates reports for departments across campus. 
  • Follow up with students in order to keep an accurate and current record of student volunteer hours. Track said hours within existing Excel tracking system. 
  • Assist with any details related to maintenance necessary to keep web site up to date. 
  • Assist with any details related to organization and communication of Formation program which consists of retreats, lectures and Days of Reflection at the MTP Exhibition Hall. 
  • Assist with student scheduling of the MTPEH hours of operation, and scheduling and conducting guided tours.
  • Assist in collaboration with the Stein Center for Social Research at Ave Maria University. This consists primarily in support of annual conference. 
Education: Bachelor’s Degree required.

Experience: Prior Administrative Assistant experience is preferred, but evidence of necessary knowledge, skills and abilities must be apparent.

Knowledge, Skills & Abilities: Demonstrated strengths in organization and time management with excellent oral and written communication skills. Must work well as part of a team; and be able to travel locally and nationally. Must be able to work flexible hours; may require evenings and weekends. Ability to post to social media sites and the willingness to learn new software applications as necessary is required. Microsoft Office software experience should include Word and Excel.

Commitment and support to the mission, values, goals and plans of Ave Maria University as a Catholic higher education university is expected.

Interested applicants should send their resume, cover letter, and 3 references to Review of applications will begin upon posting and will continue until filled. Position is subject to final administrative approval.

Associate Dean for Academic Affairs

Reports to the Vice President for Academic Affairs (VPAA). General Statement of Duties: Assists in the direction in the areas of institutional effectiveness; faculty development; advising; accreditation; compliance with external regulations; online education; the implementation and assessment of the Quality Enhancement Plan (QEP); and provides regular support to the VPAA.

1. Works with the VPAA to assure quality academic programming and to coordinate the university catalogue, academic website, class schedules, and facilities use.
2. Under the direction of the VPAA, ensures compliance with accreditation and regulation standards.
3. Facilitate faculty development for full-time and adjunct faculty, consistent with the university mission and vision statements and retention goals.
4. Leads the development of online education, including faculty, curriculum, students, and technology.
5. Participate in the development and implementation of academic policies and procedures.
6. Facilitates the implementation and assessment of the QEP.
7. Serves the VPAA by representing the chief academic officer as requested.
8. Performs other duties as assigned.

The successful candidate will be able to demonstrate:
1. Commitment to the University’s Catholic mission as expressed in its Mission Statement, Statement of Catholic Vision, Faculty Handbook, and the Apostolic Constitution Ex Corde Ecclesiae.
2. Knowledge and understanding of administrative practices in higher education.
3. The ability to provide leadership in planning, budgeting, and implementing institutional effectiveness.
4. Strong understanding of faculty development, curriculum, and advising.
5. Knowledge of faculty and curriculum development for online education.
6. Effective communication and team-building skills across all areas of the university.
7. A commitment to fostering student success and quality programs.
8. Knowledge of accreditation and regulatory standards.
9. No extraordinary physical requirements.

1. Doctoral degree required.
2. Combined five (5) years of higher education teaching and/or administrative experience.


Candidates should submit a letter of application, CV, three letters of recommendation, statement on the University’s mission as expressed in Ex Corde Ecclesiae to Christy Dorer, Assistant to the Vice President for Academic Affairs, at

Review of applications will begin upon posting and will continue until filled. Position subject to final administrative approval. Salary and teaching load are subject to qualifications. Position is expected to begin July 1, 2015. Ave Maria University is an Equal Opportunity Employer.

Posting updated 14 January 2015.

Senior Systems Analyst - IT

Job Title: Senior Systems Analyst 
Department: Information Technology 
Reports to: CIO 
Employee Class: Full Time

Primary Purpose: The Senior Systems Analyst will be responsible for enhancing business services, implementing business systems and new initiatives, and troubleshooting current systems. Duties will include: conduct process analysis and needs assessments to align information technology solutions with current University initiatives; review, analyze, and document business processes with regard to the Ellucian PowerCampus System and other business systems used; implement software, including setup, testing, and coordination of the integration with the existing software systems; troubleshoot systems and resolve problems that arise in the day to day operation of the University systems, generate reports; and perform other duties as required. The candidate chosen will work closely with various university administrators, department personnel, vendors, and peers at other colleges, universities, and state agencies.

Minimum requirements include a bachelor's degree in computer science, information systems or other closely-related field. Candidates with extensive experience working with the Ellucian PowerCampus System, Great Plains (Dynamics GP), PowerFAIDS, and/or experience in a higher-education setting are preferred. Experience with MS SQL administration, complex SQL queries development, SSRS, SSIS, MS SharePoint, integration of an ERP system. The candidate chosen must be initiative driven and detail oriented. Demands of the position require a broad understanding of functional analysis; a high level of professionalism; strong oral and written communication skills; the ability to understand system, accessibility issues, browser compatibility issues, and systems architecture best practices; the ability to stay abreast of industry trends, all applicable technologies, and technical skills required. Other job related education and/or experience may be substituted for part of these requirements.

Essential Duties and Responsibilities:
  • Maintain and update various administrative systems including PowerCampus, Self-Service, Great Plains, PowerFAIDS, CashNET, CBORD, Micros 
  • Maintain, modify, and generates reports for departments across campus.
  • Work with end-users and vendors to resolve systems and process related issues.
  • Create and maintain process and systems documentation.

Interested applicants should send their resume, cover letter, and 3 references to