All federal and Florida need-based Student Aid Refund Policies and Procedures require that if a student withdraws from all classes prior to the date when 60% of the enrollment period's class days have passed, a student's federal student aid for that enrollment period is subject to adjustment. The adjustment of the student's federal student aid is determined by calculating the percentage of federal aid earned for the number of class days the student was enrolled for the enrollment period. This percentage determines the amount of federal student aid the student earned for the enrollment period with the unearned balance being returned to the federal aid program(s).
Note: If a student's federal aid adjustment requires the return/refund of loan funds previously refunded to the student, the student will be responsible to repay these funds to the lender or Department of Education as delineated on the loan's promissory note.
Financial Aid Cancellation
The Financial Aid Office reserves the right on behalf of Ave Maria University to increase, decrease, or cancel an award due to changes in housing, aid sources, income/assets, academics, regulations, appropriations or processing errors.
University Withdrawal/Enrollment Changes
If you withdraw from the University or drop classes within an enrollment period, keep the following points in mind:
- To withdraw or drop classes officially, students must contact the Registrar Office and follow all required official withdrawal/drop procedures.
- If you leave the University and do not formally withdraw, you will be assigned a grade of "F" (failure).
- Withdrawal or dropping classes does not eliminate your financial obligation to the University. You are still responsible for any charges owed to the University at the time you withdraw or drop classes, based on the University's tuition and housing refund policies.
- There are specific federal, state, and University withdrawal/drop policies regarding tuition and fees, housing charges, refunds to financial aid programs, and repayments, which result from withdrawal from enrollment. Consult the Financial Aid Office for further details.
Return of Title IV Funds
If you receive financial aid, and subsequently do not enroll at Ave Maria University, or enroll and then withdraw from the University, you may be required to return financial aid funds received. The Financial Aid Office must calculate the amount of financial aid you have "earned" prior to withdrawing or cancelling your registration. Any aid received in excess of the earned amount is considered "unearned". This unearned financial aid must be returned to the programs from which they were disbursed. The amount is jointly shared by Ave Maria University and the student, and is based on your official withdrawal date of the date all classes were dropped.
If you decide not to attend a term, you must notify the Registrar's Office of your change of enrollment. Failure to notify the Registrar may disqualify you from receiving a refund of tuition/fees, which will result in a greater liability for financial aid disbursed and/or be applied to your student account.
Status changes
Any change in name, address, aid sources, enrollment, or other changes to student status must be reported immediately to the Financial Aid Office. Changes in the family's financial circumstances may be submitted to the Financial Aid Office as any time for review, to receive consideration for assistance adjustments.
Withdrawal From The University
Refund Policy
When considering the refund of excess funds on a students account, Ave Maria University must have received all deferred sources of payment necessary to pay the account in full. These include outside scholarships and grants, student and/or parent loans, monthly payment plans, and any other sources of deferred payments upon which the student's registration was based.
Withdrawal Financial Credit
It is the student's responsibility to notify formally the Office of the Registrar and to follow proper procedures when withdrawing from the University. Failure to pay fees, failure to attend class, does NOT constitute an official withdraw from Ave Maria University. An official withdraw form must be fully completed by the student, dated, and signed by all designated offices and the Office of the Registrar before leaving campus. Students dismissed or suspended by Ave Maria University will not be entitled to a refund.
Students are eligible for a refund of tuition, fees, and room and board charges if they withdraw officially from the course of study according to the following schedule:
Withdrawal/Drop Date Fee % Reassessed Fee % Due to University
During the first week of classes 100% 0%
During the 2nd week of classes 75% 25%
During the 3rd week of classes 50% 50%
During the 4th week of classes 25% 75%
During the 5th week of classes 0% 100%
Refund requests for medical or other hardship reasons will be reviewed on a case-by-case basis by the Academic Dean. No refunds will be granted after the start of the fifth week of the semester.